Agenda for the Council Meeting to be held on Monday the 21st October 2013

Agenda for the Council Meeting to be held on Monday the 21st October 2013


Birdham Parish Council

28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ

Tel : 01243 790402

Email : Website :


Clerk to the Council : David J Siggs




Members are hereby summoned to attend a Meeting of Birdham Parish Council to be held on at 7pm on Monday 21st October 2013 in the Main Hall at Birdham Village Hall, Birdham.

David J Siggs - Clerk to the Council



1. Public Question Time: (In accordance with Standing Orders 1d – 1l)

2. Declaration of interests:

3. Approve and sign the minutes of the meeting held on 16th September 2013

4. Matters Arising

                i) Land bequest to the Council

5. Clerks Report including:

                i) WSCC Reports, highways matters and correspondence

                ii) CDC Reports including correspondence

                iii) To receive reports from Division Members of WSCC and Ward Members of CDC as appropriate.

                iv) Other related matters

6. Finance and corporate:

                i) To receive and approve a financial report.

                ii) Clerk to report on the comments of the External Auditor

7. To receive an update on the position of the Neighbourhood Plan

8. Planning matters including applications and CDC delegated decisions.

                i) To decide on the request by residents to reduce the speed limit on the A286 Birdham Straight

                ii) To decide Councils response to the proposed bridging of the canal over the Birdham Road.

                iii) Planning Applications to be decided.

 a)     BI/13/02962/TPA Cross Trees, Burlow Close, Birdham

Fell 1 no. Horse Chestnut tree (T4) . Crown lift by up to 4.5 m and crown reduction by 2/2.5m on 1 no. Horse Chestnut tree (T5). Both trees subject to BI/69/0009/TPO.

b)    13/03105/P3JPA Opal Building Chichester Marina

Change of use from B1(a) to C3 apartments 10 in number mixed 1 & 2 bedroom.


iv) Delegated Decisions to be noted. Nil

9. Correspondence - Not previously circulated to be noted.

10. Reports

                i) Play area and playing field

                ii) Village Green and pond

                iii) Condition of Village Drain/Ditch Network

                iv) Police & Neighbourhood Watch

                v) Communication Working Group

                vi) Other

11. To determine the location within the village of donated trees and seek help for planting.

12. Reports of meetings attended by Councillors

13. Items for inclusion on next agenda.

14. Date of Next Meeting 18th November 2013








Notes to agenda item 11


Trees - to be discussed at the PC meeting on 21.10.13


Birdham Primary School was given some ‘baby’ trees some 3 years ago to be used in the community. They are now ready to be planted on and the school is keen to be rid of them.

The church has shown an interest and at a recent meeting at the school it was agreed that they could have half for the church field. This leaves the other half (about 18 + some very small saplings, see list below) for the parish council.

It has been considered that the best place to put these is the playing field as nobody else has come up with any other suggestions.

The first question is: where should they be planted on the field?

Obviously they should not be placed where it is difficult for the grass mower to work (he could charge us more!) and I don’t think some people will be happy if they are in the middle of the football pitch!

Bruce, our tree warden, suggested perhaps a copse or a line of trees.

Next question, who is going to help move the trees?

We have had no response to the appeal in the last newsletter, so we need volunteers from the community. Anybody got a spade?

Also, when will this take place?

The school would like it done by the New Year, from the beginning of November onwards. Some work could be done in the school Christmas holiday.

Yet another issue: apart from manual labour, we also need stakes, rabbit guards, compost and ties. Bruce said he could provide compost rabbit guards. But we will need to source the rest. He also said that he is usually busy in term time as he works with schools but he could help us in the holidays.

 The trees are:

 6 Hornbeam

6 Oak

6 Prunus (Wild Cherry)

 plus (v. small saplings):

 bunch of 16 hazel

bunch of 6 dogwood

bunch of 9 dogrose

bunch of 6 holly