Agenda for the Annual Meeting of the Parish Council on the 19th May 2014

 

Birdham Parish Council 28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ Tel : 01243 790402  Fax : 01243 784478 Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk   Clerk to the Council : David J Siggs

ANNUAL MEETING OF THE PARISH COUNCIL

 

I hereby give you notice that the Annual Meeting of Birdham Parish Council is to be held on Monday 19^th May 2014 in the Main Hall at Birdham Village Hall at 7pm and all members of the Council are hereby summoned to attend

David J Siggs - Clerk to the Councill

AGENDA

1. Election of Chairman

2. Election of Vice-Chairman

3. Public Question Time. In accordance with Standing Orders 1d – 1l

4. Declaration of interests

5. Approve and sign the minutes of the meeting held on 22^nd April 2014

6. Matters arising

            i) Land bequeathed to the Council

7. To appoint Members to outside bodies;

  i) Civil Protection Emergency/Resilience Planning

  ii) Village Hall Trustees

 iii) Manhood Mobility Volunteer Service

  v) Peninsula Community Forum

8. Clerk’s Report including:

            i) WSCC Reports, highways matters and correspondence

            ii) CDC reports including correspondence

            iii) Reports from Members of WSCC/CDC if appropriate

            v) Other related matters

9. To consider and approve Councillor Membership of the following committees and working groups.(see Annex A)

            i) Staffing Committee

            ii) Communications Working Group

iii) Resilience/Emergency Planning Working Group

iv) Play Park & Playing Field

10. Finance

i) To receive and approve a financial report

ii) To receive and approve the report of the Internal Auditor

iii) To approve and sign the External Audit Report

11. To receive a report on the Neighbourhood Plan

12. Planning matters including applications and CDC decisions

            Applications

BI/14/00760/DOM - Mr James Grant Coppice Barn Church Lane Birdham

Replacement of outbuilding with new studio and games room at Coppice Barn. To extend the east by 1.3 metres from original accepted plan.

 BI/14/01095/DOM - Gillian Asling and Michael Parker Fairlight  Crooked Lane Birdham

Rear extension and loft conversion.

                BI/14/01213/FUL - Mrs Holly Junak Houseboat Eloise  Chichester Canal Birdham Chichester

Split level floating home replacing an existing houseboat.

 Decisions – If any to be noted

 BI/13/03967/FUL Mr R Felton Harbour House 22 Greenacres Birdham

            Demolition of existing house, construction of a replacement dwelling and garage and associated landscaping. PERMIT

 BI/14/00408/DOM Mr And Mrs Oliver Moorings Westlands Estate Birdham

Replacement summerhouse. PERMIT

 BI/14/00598/FUL Premier Marinas Former Chandlery Building  Chichester Marina

Change of use of ground floor from retail (Use Class A1) and restaurant (Use Class A3) to create five self-contained two-bedroom residential units (Use Class C3).   Replacement of existing flat roof with pitched roof including dormer windows to create upper levels to the existing flats. WITHDRAWN

13. Correspondence - Not previously circulated to be noted

14. Reports:

            i) Play area and playing field

            ii) Village green and pond

iii) Condition of Village Drain/Ditch Network

            iv) Police & Neighbourhood Watch

            v) Communication Working Group

            vi) Other – To include a decision on the bus stop at the old Bird & Ham.

15. Reports of meetings attended by councillors

16. Date of next meeting 16^th June 2014

 

THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS

 OF THE COUNCIL AND ARE WELCOME

Annex A

Birdham Parish Council 28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ Tel : 01243 790402  Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk   Clerk to the Council : David J Siggs

                                                              Outside Body Appointments

 

Body	Current
CDALC	Chairman Vice-Chairman
Village Hall Trust	Cllr Finch Cllr Barker Cllr Churchill Vacancy
Manhood Mobility Forum	Vacancy
Peninsula Forum	Chairman Vice-Chairman Cllr Barker Vacancy

Membership of Committees/Working Groups

Committee/Group	Current
Play Park & Playing Field	Vacancy
Staffing Committee	Cllr Cobbold Cllr Barker Vacancy
Communications Working Group	Cllr Finch Cllr Barker Vacancy
Planning Committee	All Councillors
Resilience/Emergency Planning	Cllr Finch Cllr Barker Vacancy Cllr Marshall (CDC)