Agenda for the Annual Meeting of the Parish Council 20th May 2013

 

Birdham Parish Council 28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ Tel : 01243 790402  Fax : 01243 784478 Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk   Clerk to the Council : David J Siggs

ANNUAL MEETING OF THE PARISH COUNCIL

 

I hereby give you notice that the Annual Meeting of Birdham Parish Council is to be held on Monday 20^th May 2013 in the Main Hall at Birdham Village Hall at 7pm and all members of the Council are hereby summoned to attend

David J Siggs - Clerk to the Council

AGENDA

1. Election of Chairman

2. Election of Vice-Chairman

3. Public Question Time. In accordance with Standing Orders 1d – 1l

4. Approve and sign the minutes of the meeting held on 15^th April 2013

5. Declaration of interests

6. Matters arising

            i) Land bequeathed to the Council

7. To appoint Members to outside bodies;

 i) Play Park & Playing Field

 ii) Civil Protection Emergency/Resilience Planning

 iii) Village Hall Trustees

 iv) Manhood Mobility Volunteer Service

 v) Peninsula Community Forum

8. Clerk’s Report including:

            i) WSCC Reports, highways matters and correspondence

            ii) CDC reports including correspondence

            iii) Other related matters

            v) Reports from Members of WSCC/CDC if appropriate

9. To consider and approve councillor membership of the following committees and working groups.

            i) Staffing Committee

            ii) Communications Working Group

iii) Resilience/Emergency Planning Working Group

10. Finance

i) To receive and approve a financial report

ii) To receive and approve the report of the Internal Auditor

iii) To approve and sign the External Audit Report

11. To receive a report on the Neighbourhood Plan

12. Planning matters including applications and CDC decisions

            Applications

BI/13/00389/DOM Coppice Barn, Church Lane, Birdham

Replacement of redundant outbuilding with new studio and games room.

 Decisions – If any to be noted

13. Correspondence - Not previously circulated to be noted

14. Reports:

            i) Play area and playing field

            ii) Village green and pond

iii) Condition of Village Drain/Ditch Network

            iv) Police & Neighbourhood Watch

            v) Communication Working Group

            vi) Other

15. Reports of meetings attended by councillors

16. To receive a report and recommendations from the Staffing/Selection Committee on the Co-Option of potential Councillors. (Council may wish to invoke Standing Order 5a xx. To exclude the press and public, because of the confidential nature of the business about to be discussed.)

 

THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS

 OF THE COUNCIL AND ARE WELCOME