Planning Applications and Decisions 23rd December 2015

APPLICATIONS

BI/15/03851/FUL - Case Officer: - Rhiannon Jones - Other Dev - Change of Use High Seats Ltd Unit 4 Premier Business Park Birdham Road Appledram
Change of use of existing marine retail/storage/light industrial unit to new designation retail unit incorporation new showfront, entrance and side fire escape.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NY26NOERFYH00

BI/15/04106/DOM - Case Officer: - Paul Hunt - Other Dev - Householder Developments Mr & Mrs Glyn & Deborah Smith & Nunn 10 Pescotts Close Birdham Chichester West Sussex
Single storey extension, new porch structure, attic conversion with raised ridge height.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NZ5H2TER0UX00

DELEGATED DECISIONS

BI/15/02127/REM Mr Stuart Forrester Tawny Nurseries Bell Lane Birdham West Sussex PO20 7HY
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.
PERMIT
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NR46NPEROY000

Minutes of the Parish Council Meeting held on the 16th November 2015

Birdham Parish Council

Minutes of the
Meeting of the Parish Council
held on Monday 16th November 2015
at 7pm in Birdham Village Hall

Present: Cllr Pocock (Chairman), Cllr Hamilton (Vice Chairman), Cllr Wells, Cllr Firmston, Cllr Brooks, Cllr Bird, Cllr Barker and Cllr Churchill.

Apologies: Cllr Campbell, PCSO Bainbridge.

In attendance: The Clerk, Cllr Montyn (WSCC).Cllr Barrett (CDC), and 13 members of the public.

Absent: None
66-15 Presentation by Mr N Bennett – Senior Litigation Solicitor CDC
Mr Bennett was unable to attend the meeting in person. He had sent an email report which was read by Cllr Hamilton.
Please could you note my apologies and note the following advice to the Chairman. He is able to read this information out and make a note of the advice in the Parish minutes.
The legal position regarding the unlawful developments at Birdham Farm were now in the stage were very little could be said as much of the matter was deemed to be sub-judice until sentencing is achieved.
The following is deemed to be fit and fair to publish;
1) That the prosecution went to trial and that a man was found guilty of contempt of court. The matter is listed for sentencing by the circuit judge in December. The Court noted the high standard of evidence and commented positively about the planning officer’s evidence.
2) The Council has obtained full details of the current land ownership. Applications to amend the injunction to include all relevant persons have been prepared. This will mean that the trial in January 2016 will deal with all owners of the site at that time and the intention is again to require the land being restored to its original state.
3) The Council is in the process of preparing further prosecutions for breach of the temporary stop notices on the land against new land owners.

67-15 Public Question time in accordance with Standing Orders 1d -1l:
There were no questions from members of the public.

68-15 Declaration of Interests:
a) Cllr Pocock declared a personal interest in planning application BI/15/03512/DOM as the applicant is a neighbour.
b) Cllr Brooks declared a personal interest in planning application BI/15/03555/TPA as the applicant is a neighbour.

69-15 Approve and sign the minutes of the 19th October 2015.
The Clerk was asked to make the following amendments to the minutes before they could be signed off as accurate;
i) Cllr P Montyn (WSCC) was shown as apologised yet he had been present.
ii) Minute 63-15i) last sentence of BI/15/02827/FUL miss spelt ‘ground’.
iii) Date of next meeting should read 16th November 2015.

It was resolved that, once the amendments were carried out, to adopt the minutes of the 19th October 2015 as a true and accurate record of the meeting.

70-15 Clerks’ Report:
i) WSCC – There was nothing to report.
ii) CDC – There was nothing to report.
iii) Reports from Members of WSCC/CDC – Cllr Montyn reporting for WSCC said that Southern Water is to convene a meeting to discuss the problems associated with the foul water drainage. As yet there is no date set for the meeting.
Cllr Barrett reporting for CDC said that he would be a member of the Southern Water meeting.
He went on to say that an alternative site had been found for the youth club on Parish Council owned land. However, the youth club would remain on its present site until the new site was complete.
Work in Chaucer Drive was now complete.
The allocation of Gypsy Sites is now ‘on hold’ as new guidelines are due to for publication by the Government - (Settled Sites).
The Peninsula Forum is to be held on the 7th December, as yet the venue is unknown.
The Community Wardens – The CDC Cabinet have agreed to fund for a further 3 years.
The revised Car Parking charges have been approved.
The CDC will be purchasing electric vehicles to replace old diesel powered vehicles.
Cllr Hamilton reporting for CDC said that residents should be very careful at this time of the year when using the internet. A number of scams had been identified but one in particular – the Ocado Receipt Scam – was quite nasty.
The Christmas lights switch-on in Chichester would be on the 26th November.
iv) Other related matters – There were none.

71-15 Finance and Corporate:
i) To receive and approve the financial report.
The Clerk presented the financial report up to and including the 14th November 2015 (shown at Annex A). The current balances are as follows;

Balances held at Bank £ 36732.62
Designated Funds £ 29690.17
Ring Fenced Funds £133950.41
Available Funds £ 14026.48
Creditors £ 1320.08
The Clerk offered to answer any questions that Councillors may have.
It was resolved to adopt the Financial Report.

72-15 Correspondence – Not previously circulated:

73-15 Reports:
i) Play Area and Playing Field. – The Chairman asked Cllr Wells to respond to this item.
Cllr Wells said that a lot of work needed to be carried out and that the Council would make use of the money which had been allocated under the 2014 NHB. A designer had been contracted to help with general layouts etc. and we would be speaking to Sport England for both help and possible funding.
The School was in the process of being consulted as would all residents of the Village. So far ideas that had come forward included a BMX Track and a Multi-Use Games Area (MUGA).
A resident asked if allotments would be considered for the land that had been bequeathed to the Council. In addition to allotments it was also suggested that tennis courts might be an option. Both ideas would be considered as would any other ideas that came forward at a proposed workshop to be held in the New Year.
The Clerk said that the new hedge planting would take place just as soon as the sap had stopped rising in the plants but, in any case would be completed by Christmas.
ii) Village Green and Pond. – A resident asked why the War Memorial was not on the Village Green rather than the graveyard. The Clerk said that the War Memorials Trust are loath to sanction the removal and replacement of War Memorials without very good compelling reasons to do so.
iii) Condition of Village Ditch/Drain Network. – Mr Barrington said that he was to attend a meeting with Jane Reeve of the MHWG to discuss the possible contribution of manpower and funding reference the flow project. He had also spoken to the Birdham Church Field Ltd group who will also be attending in connection with the possible extension of the Village Pond.
Mr Barrington then said that there has been an order raised to remove the Walwyn Close pump. A Deed of Easement is in the process of being drawn up between the Parish Council and Mr Langmead. A further drawing will need to be drawn up to attach to the deed.
He had met with Mr McNay concerning approximately 15 items that had yet to be completed. Contractor reporting is very slow and the Surface Water Management Plan has been subject to active planning and will be presented in due course.
A resident raised the question of responsibility for the maintenance of the fence that had been erected behind Walwyn Close. The answer is Mr S Langmead.
A resident wished to re-iterate a vote of thanks to Mr Barrington who had worked hard to ensure that residents were not flooded as they had been in previous years. This was resolved unanimously.
iv) Police and Neighbourhood Watch – PCSO Bainbridge had given her apologies for the meeting.
v) Communication Working Groups – There was nothing to report from the Working Group but a resident asked if it was possible they might look at improving the WiFi. Cllr Barker who is also a Village Hall Trustee said that the Trust was looking into it already and would come back with their findings.
vi) Other – Cllr Firmston as the Lead Councillor for Community Resilience said that the Group would be looking at developing individual and household plans as well as a Community version. Dr Barton would be helping to produce the plan from the draft plan which needs updating.
Cllr Firmston said that he had received a copy of the Community Facilities Audit from the Clerk which he found very useful even though it was now out of date.
Currently the Group were in the process of identifying resources such as chain saw and heavy lifting equipment.

Cllr Brooks reporting for the Neighbourhood Plan Steering Group said that the Group had been told that the plan was declared sound and was likely to be debated at CDC Cabinet in either December of February with the referendum sometime after that.
74-15 Reports of meetings attended by Councillors; - There were none.
75-15 Planning matters including applications and CDC delegated decisions:
i) Planning Applications to be decided.
BI/15/03437/DOM - Mr M.J. Rees Farne House Court Barn Road Birdham Chichester
Alterations and enlargement of existing garage to form a double garage and log store.
The Parish Council raised No Objection to this application.

BI/15/03555/TPA - Mrs Grimsdale 31 Walwyn Close Birdham Chichester West Sussex
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to BI/97/00037/TPO.
The Parish Council raised no comment and deferred the decision to the CDC Tree Officer.

BI/15/03512/DOM - Mr R Beale Apple Tree Cottage Cherry Lane Birdham
Rear single storey extension and rear dormer projection.
The Parish Council raised No Objection to this application

BI/15/03544/DOM - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations and extension.
The Parish Council raised No Objection to this application

BI/15/03609/LBC - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations & extension.
The Parish Council raised No Objection to this application

BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.
It was proposed by the Chairman and resolved that this application by its importance to the local community should be deferred and decided at a full Planning Meeting on the 23rd November 2015.

It was resolved to authorise the Clerk to notify the Councils decision to CDC Planning.

ii) Delegated Decisions to be noted.
BI/15/02632/FUL Mr & Mrs J Slatter Brightwater 14 Greenacres Birdham
Replacement dwelling. PERMIT

The delegated decisions were noted.

76-15 Items for inclusion on the next agenda:
The Budget
Community Resilience

77-15 Date of Next Meeting:
21st December 2015 at 7pm in Birdham Village Hall

There being no further business to discuss the meeting was declared closed at 8.10pm

Signed ___________________________ Dated ____________________
Chairman

Annex A
Agenda Item 6i
Birdham Parish Council

Financial Statement as at 14th November 2015
£
Bank Accounts as at 31st March 2015 36732.62
Receipts to date 179946.37
Expenditure to date 39011.93

Balance 177667.06

Represented by;
Current Account (Barclays Community A/c) 24627.09
Deposit Account (Barclays Premium Business A/c) 146229.16
National Savings 6810.81

Total 177667.06
Less
Reserve @ 50% of Precept 21063.13
Loan Reserve for half year 8591.04
Outstanding Cheque/s - 102376 36.00

Total 29690.17

Ringfenced Funds
Op Watershed 133950.41

Available Funds Total 14026.48

Signed

Clerk to the Council
14th November 2015

Payments to be considered

B Geary (Litter Picking) 70.00
Clerks Expenses (Telephone etc.) 22.36
A Dover (Grass & Bus Stops) 105.00
AMS Contracting Ltd (Ditches) 900.00
M H Kennedy & Son (Grass Mowing) 222.72

Total 1320.08

Agenda for the Birdham Parish Council Meeting to be held on the 21st December 2015

Birdham Parish Council
28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ
Tel : 01243 790402
Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk

Clerk to the Council : David J Siggs
MEETING OF THE PARISH COUNCIL
Members are hereby summoned to attend the Meeting of Birdham Parish Council to be held at 7pm on Monday the 21st December 2015 in the Main Hall at Birdham Village Hall, Birdham.

David J Siggs - Clerk to the Council
AGENDA
1. Public Question Time: (In accordance with Standing Orders 1d – 1l)
2. Declaration of interests.
a) To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers.
b) To consider any Dispensation Requests received by the Clerk not previously considered.
3. Approve and sign the minutes of the meeting held on 16th November 2015.
4. Clerks Report including:
i) WSCC Reports, highways matters and correspondence
ii) CDC Reports including correspondence
iii) To receive reports from Division Members of WSCC and Ward Members of CDC as appropriate.
iv) Other related matters
5. To receive an update on the Neighbourhood Plan.
6. Finance and Corporate:
i) To receive and approve a financial report.
ii) To approve a budget and set a precept for 2016/17
7. Correspondence - Not previously circulated to be noted.
8. Reports
i) Play area and playing field
ii) Village Green and pond
iii) Condition of Village Drain/Ditch Network – To include an update on current work.
iv) Police & Neighbourhood Watch
v) Communication Working Group
vi) Community Resilience
vii) Other
9. Reports of meetings attended by Councillors
10.Planning matters including applications and CDC delegated decisions.
i) To approve and sign the Planning Committee minutes of the 23rd November 2015
ii) Planning Applications to be decided.
BI/15/03680/DOM - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations.

BI/15/03681/LBC - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations

BI/15/03253/FUL - Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham
Replacement houseboat.

BI/15/03808/DOM - Mr Peter Mckenzie Field Cottage Westlands Estate Birdham
Extensions, partial raised roof, loft conversion, garage conversion and recladding.
BI/15/03947/FUL - Mr David Thompson Copper Beech Church Lane Birdham
Division of property to form two separate cottages.

iii) Delegated Decisions to be noted.
BI/15/03178/PLD Mr & Mrs J Jennings 1 St James Close Birdham
Proposed rear extension. PERMIT

BI/15/03184/DOM Mr Hugh Jefferson Cotswold House 6 St James Close Birdham
Proposed single storey side/rear extension, first floor side extension, new garage, roof lights to north and south elevations. PERMIT

BI/15/03555/TPA Mrs Grimsdale 31 Walwyn Close Birdham
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to I/97/00037/TPO.PERMIT

BI/15/03195/DOM Mr & Mrs Kane And Iwa Pirie Navarre Lodge Westlands Lane Birdham
Proposed outbuilding. REFUSE

11. Items for inclusion on next agenda.
12. Date of Next Meeting 7pm on Monday 18th January 2016 in the Village Hall.
Filming of Parish Council meetings and use of social media:
During this meeting the public are allowed to record or film the meeting or to use social
media, providing it does not disrupt the meeting. You are encouraged to let officers
know in advance if you wish to record or film. Mobile devices should be switched to silent for
the duration of the meeting
THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS
OF THE COUNCIL AND ARE MOST WELCOME

Minutes of the Planning Meeting held on the 23rd November 2015

Birdham Parish Council

Minutes of the Planning Committee
held on Monday 23rd November 2015
at 7pm in Birdham Village Hall

Present: Cllr Pocock (Chairman of Council), Cllrs Hamilton, Brooks, Bird, Firmston, Campbell, Barker, Churchill and Wells

Apologies: The Clerk

In attendance: Applicants representatives from Cala Homes, Planning Consultancy Genesis & drainage consultants GTA Civils, and 10 residents.

P7-15 Declaration of interests
There were none.

P8-15 Correspondence directly related to planning – NOT previously circulated.
There were none.

P9-15 Planning.

Applications - to be decided.
BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.

The applicants representatives addressed the meeting, showing how they had modified the plans to take account of previous objection.

1. They confirmed the access road as approved.
2. Houses moved back from Bell Lane.
3. 1 Detached and 2 Semi-detached houses to front the road, rather than the large terrace of 5 houses, and give much more rural feel to streetscape.
4. Windows in lofts moved to back of houses.
5. Materials amended, with more timber boarding, flint and stock brick.
6. 40% Affordable housing to stay.

The representative from GTA Civils then explained the flood prevention strategy, which involves holding water on site, in aggregate filled, lined “tanks” under the roadway and releasing it at a controlled rate into an existing ditch. The system is designed to cope with a 100 year rainfall event, + 30%.
There was considerable disquiet expressed by both residents & councillors about the system’s capacity to cope, particularly as we seem to have had at least 4 100 year rainfall events in the last 5 years.
The position of the pond over the existing sewer was mentioned, and would be taken into account by the developers.
A request was made to ensure all construction site parking is confined within the site boundary was made.
A request was made that the developers adhere to all the conditions attached to the planning approval, and do not try to negotiate them away.
A further request to leave gaps in fences to accommodate hedgehogs was made.

A proposal of No Objection was accepted unanimously by the councillors, provided that the conditions of the appeal decision, particularly point 13 which relates to surface water drainage, are met.

Suggested Response.

Our initial objection to this application was related to the following matters:
1. Was the access road as approved?
2. The houses were too close to Bell Lane.
3. The block of 5 terraced houses along Bell Lane was unsuitable for a rural area.
4. Some houses were taller than those in the surrounding area. .
5. The materials as shown were unsuitable for a rural area, and not in keeping with the surroundings.

The developers have addressed all these issues to the satisfaction of the Parish Council, and we therefore have NO OBJECTION to the application.
However, there remains considerable local disquiet over the effect of the development on surface water flooding in the immediate area surrounding the site, both during construction, and after completion.
We request that particular is taken to meet all the conditions laid out by the Inspector in his decision, particularly Clause 13, which relates to surface water drainage, and Clause 11, the construction management plan

P10-15 Date of next meeting – TBA

There being no further business to discuss the meeting closed at 8.15pm

Signed ___________________________ Dated ____________________
Chairman

Planning 25th November 2015

APPLICATIONS

BI/15/03253/FUL - Case Officer: - Maria Tomlinson - Minor Dev - Dwellings Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham Chichester
Replacement houseboat.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NVJ4SYEROY000

BI/15/03808/DOM - Case Officer: - Maria Tomlinson - Other Dev - Householder Developments Mr Peter Mckenzie Field Cottage Westlands Estate Birdham West Sussex
Extensions, partial raised roof, loft conversion, garage conversion and recladding.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NXWS8QERFX000

DECISIONS

BI/15/03555/TPA
Mrs Grimsdale 31 Walwyn Close Birdham Chichester West Sussex PO20 7SR
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to BI/97/00037/TPO.PERMIT
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NWTMX6ER0UU00

Agenda for the Planning Meeting to be held on the 23rd November 2015

Birdham Parish Council
28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ
Tel : 01243 790402
Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk

Clerk to the Council : David J Siggs

PLANNING MEETING

I hereby give you notice that a Planning Committee Meeting of Birdham Parish Council is to be held on Monday 23rd November 2015 at Birdham Village Hall at 7pm. All members of the Council are hereby requested to attend

David J Siggs - Clerk to the Council
AGENDA

1. Declaration of interests
3. Correspondence directly related to planning – NOT previously circulated.
4. Planning.
a) Applications - to be decided.
BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.

b) Delegated decisions – To be noted.
There were none.

6. Date of next meeting.
TBA.
Filming of Parish Council meetings and use of social media:
During this meeting the public are allowed to record or film the meeting or to use social
media, providing it does not disrupt the meeting. You are encouraged to let officers
know in advance if you wish to record or film. Mobile devices should be switched to silent for
the duration of the meeting
THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS
OF THE COUNCIL AND ARE WELCOME

Winter Safety Information from the Fire Service

Welcome winter safely: extinguish the risk of a fire!

As temperatures reach their coldest and we’re spending most of our time indoors, there is an increased risk of fire in the home.

Some people, especially the elderly, can become vulnerable during the winter, as they struggle to stay warm.

However, there are some simple things everyone can do to help them stay safe this winter.

Heating the home

• Keep heaters away from curtains and furniture and never use them for drying clothes.
• Always unplug electric heaters when you go out or go to bed.

Using an electric blanket

Do
• Carry out a visual check of the blanket to make sure the blanket is intact with no visible signs of damage caused in transport when first purchased.
• Read and follow the manufacturer's instructions before use.

Don’t
• Use the blanket whilst it is still folded, rucked or creased.
• Use if there is damage to the flexible cord between the supply plug and the control to the blanket.

Smoke alarms

Smoke alarms are the best way to alert you if there is a fire in your home and allow you to get out in good time. Test your smoke alarm weekly, to ensure that it is still working efficiently.

Recommend a Home Safety Visit

West Sussex Fire & Rescue Service is urging everyone – particularly the friends, family and neighbours of older people – to recommend a free Home Safety Visit.

A Home Safety Visit involves firefighters visiting people in their home to give them fire safety advice, discuss escape routes and fit smoke alarms and other specialist detection equipment free of charge.

To request a Home Safety Visit call 0845 872 9719 or visit www.westsussex.gov.uk/fire

Minutes of the Parish Council Meeting held on the 19th October 2015

Birdham Parish Council

Minutes of the
Meeting of the Parish Council
held on Monday 19th October 2015
at 7pm in Birdham Village Hall

Present: Cllr Pocock (Chairman), Cllr Hamilton (Vice Chairman), Cllr Wells, Cllr Firmston, Cllr Campbell, Cllr Barker.

Apologies: Cllr Bird, Cllr Brooks.

In attendance: The Clerk, Cllr Montyn (WSCC), Cllr Barrett (CDC), PCSO Bainbridge and 22 members of the public.

Absent: Cllr Churchill
55-15 Public Question time in accordance with Standing Orders 1d -1l:
There were no questions from members of the public.

56-15 Declaration of Interests:
a) Cllr Campbell declared a personal prejudicial interest in agenda item 8iii)
b) There was none.

57-15 Approve and sign the minutes of the 21st September 2015.
It was resolved to adopt the minutes of the 21st September 2015 as a true and accurate record of the meeting.
58-15 Clerks’ Report:
i) WSCC – There was nothing to report.
ii) CDC – The Clerk reported that he was in receipt of a copy of the Enforcement Notice against the Land North West of Premier Business Park.
iii) Reports from Members of WSCC/CDC –
Cllr Montyn (WSCC) said that the WSCC were aware of the problems associated with the Gypsies. He went on to say that he was very interested in the Walwyn Close works and was looking forward to the day when the pump situated in Church Lane could be removed.
Cllr Campbell asked if there was any progress on the issue of speed limits both on the A286 Birdham Straight and the Village.
Cllr Montyn said that it was moving very slowly and coupled with the policy that gave the impression that provided member support for a speed reduction was not as helpful or as useful as it appeared. The policy relied on the number of houses that exited on to a road. In this case the numbers of house along the A286 was very small. It therefore seemed unlikely that WSCC would go against the policy but, he was on the case and would stick with it.

Cllr Barrett (CDC) had submitted a report which may be found at annex a. to these minutes.
Cllr Montyn (WSCC) commenting on the report said that the Highways Department of WSCC were dealing with the developers of Chaucer Drive.
He also said that whilst the Youth Club did initially have WSCC support they would be pulling back as it no longer concerned WSCC.
Cllr Hamilton congratulated Cllr Barrett on getting the CDC to agree to the 1 hour free parking arrangement.
Cllr Barrett said that parking meters would be introduced into Chichester from spring time 2016 but those with vouchers would still be able to use them.

59-15 Finance and Corporate:
i) To receive and approve the financial report.
The Clerk presented the financial reports for the month of October (shown at Annex B). The current balances are as follows;

Balances held at Bank £ 36732.62
Designated Funds £ 29654.17
Ring Fenced Funds £136058.81
Available Funds £ 16256.58
Creditors £ 3620.36
The Clerk offered to answer any questions that Councillors may have.
It was resolved to adopt the Financial Report.
ii) To receive and approve the half yearly budget report.
This item was deferred from the October meeting and can now be seen as annex c.
It was resolved to adopt the half yearly budget report.

iii) The Clerk reported on the accounts a seen by the External Auditor – PKF Littlejohn LLP. Their comments were favourable however, they did comment on the lateness of the return which the Clerk disputed which later turned out to be that the account documents had never been received and had to be forwarded by email, in doing so the wrong bank reconciliation was sent but quickly resolved.
It was resolved to adopt the Annual Return for 2015/15 and note the comments within.

iv) The Clerk reported on the offer made by CDC of the New Homes Bonus, subject to certain conditions which the Clerk explained to the Council. The awards in total amount to £14993.77 and are broken down into the following areas £1793.91 to update areas of the Village Hall, £1447.72 to carry out hedge planting on the Recreation Field, £3595.00 to provide Infant play equipment and £7909.00 for adult fitness equipment. The infant and adult equipment funding will be retained by CDC subject to the outstanding Masterplanning exercise being carried within one year of the agreement.
In addition the Clerk should be appointed as the Responsible Officer for the completion of the projects.
It was proposed and seconded, put to the vote and duly resolved to accept the agreement relating to the New Homes Bonus 2015/16 – Birdham Parish Council.

60-15 Correspondence – Not previously circulated:
The Clerk reported that he had received a letter of thanks from the Poppy Appeal for the purchase of the wreath to be laid by the Chairman in Remembrance.

61-15 Reports:
i) Play Area and Playing Field. – The Chairman reported that the Masterplanning for the playing field had started by appointing Cllr Wells as the Lead Councillor on the project. Some initial thoughts had already been seen in the last Newsletter but more work had yet to be done. It was hoped that via open days and public consultation a complete set of proposals could be put to the Parish at the Annual Meeting of the Parish next April.
A resident asked how it was intended to get more people involved.
Cllr Wells said that he would be using Facebook, Twitter and advertising. He went on to say that he was already speaking to the School and a local youth worker. So far ideas such as a BMX track and a skate park had been put forward. He said that he would also be meeting with the Head Teacher after the half term break.
ii) Village Green and Pond. – There was nothing to report at this meeting.
iii) Condition of Village Ditch/Drain Network. – Mr Barringtons report is attached as annex d. to these minutes.
A question was raised concerning a Deed of Easement and the impact on residents.
As stated in Mr Barringtons report the Clerk was currently working on the various legal aspects for the future and legal advice was being sought. The Parish Council had also been informed by a resident that part of the new culvert had impacted on his land without initial permission. The future requirement was for the Parish Council to accept the responsibility for this culvert, effectively in perpetuity.
It was resolved that the Deed of Easement issued by Mr Langmeads solicitor should be adopted with the amendments made and that the Chairman and Clerk be authorised to sign such document after any further legal advice offered by the Councils Solicitor.
It was further resolved that a legal document be drawn up to protect the residents land over which part of the culvert ran.
It was further resolved that the Clerk and cheque signatories should be authorised to draw up the necessary payments to cover the invoices for all such building and legal works subject to a ceiling of the Op Watershed grant.
iv) Police and Neighbourhood Watch – PCSO Bainbridge was present and reported that she was doing security marking for those who required it at their own homes, all one had to do was call and she would carry out the required work.
Talking about the reported burglaries in Birdham Road she initially stressed that this was Birdham Road in Donnington however, it should be noted that the burglaries happened from insecure homes.
Scams are prevalent at the moment so please be very careful about what you say to people who call purporting to be police or banking officials and do not give out your passwords. She would be speaking further about these scams at the Village Hall on the 24th November.
She is currently doing tyre checks at the moment and giving words of advice to those who need it.
A deer was found dead by Russells Nursery and another near the Village centre.
Poaching is happening. If you see or hear of it please call 999.
There has been crime in the Marina with an outboard motor recently being stolen.
People have been putting cardboard out by the container in Marine Drive, please make sure that is you are disposing of cardboard it goes into the bins provided.
A resident asked if the Police will go to peoples home to give security advice. The answer is yes.
A short discussion took place on the legalities of shooting in the area. Basically farmers on their own land but strictly controlled and any shooting at night should be regarded as suspicious.
v) Communication Working Groups – The Chairman said that some further help was needed in getting the Newsletter delivered. A number of residents volunteered.
vi) Other – Nothing further to report.
62-15 Reports of meetings attended by Councillors; -
Cllr Firmston said that he had had a meeting with the Community Resilience Officer of CDC – Mike Rowland. It had been suggested that a scope of requirements should be drawn up and then create a working group to form the plan. He had done a tour of the Village with Mike Rowland.

The Chairman reported that he had attended the CDALC meeting and was concerned at the budget cuts to the Police of some £60m together with proposed cuts by WSCC of a further £10m. Whilst they will still respond to 999 calls they will have to change the way they operate.
Cllr Barrett (CDC) suggested that Wardens may be the way forward.
63-15 Planning matters including applications and CDC delegated decisions:
i) Planning Applications to be decided.
BI/15/02827/FUL - Rosedale Venture Ltd- Birdham Business Park Birdham Road Birdham Demolition of existing buildings and erection of light industrial building (B1) comprising two units with car parking.
Although conscious of the wish to encourage business within the Parish of Birdham it was felt that this application whilst well-meaning was dangerous to other users of the estate. The building had been turned on its axis thus narrowing the access route to larger vehicles and creating a hazard to pedestrians.
The Birdham Parish Council therefore raised an OBJECTION to this application on the grounds of safety.

BI/15/03178/PLD - Mr & Mrs J Jennings 1 St James Close Birdham West Sussex PO20 7HE
proposed rear extension.
No Objection was raised against this application.

BI/15/03184/DOM - Mr Hugh Jefferson Cotswold House 6 St James Close Birdham
Proposed single storey side/rear extension, first floor side extension, new garage and side dormer with roof lights to north and south elevations.
No Objection was raised against this application.

BI/15/03195/DOM - Navarre Lodge, Westlands Lane, Birdham
Proposed outbuilding.
No Objection was raised against this application.

It was resolved to authorise the Clerk to notify Councils decision to CDC Planning.

ii) Delegated Decisions to be noted.
BI/15/02590/DOM Mr and Mrs Powell Broken Stone Martins Lane Birdham
External refurbishment works including chimney and south porch. PERMIT

BI/15/02591/LBC Mr and Mrs Powell Broken Stone Martins Lane Birdham
External refurbishment works including chimney and south porch. PERMIT

The delegated decisions were noted.

64-15 Items for inclusion on the next agenda:

65-15 Date of Next Meeting:
16th November 2015 at 7pm in Birdham Village Hall

There being no further business to discuss the meeting was declared closed at 8.55pm

Signed ___________________________ Dated ____________________
Chairman

Annex A
Council Matters Arising during current period – November 2015
Youth Club

Will arrange meeting with Planning Officers when draft plans are available.

Marine Drive Car Park

Keeping watch on situation.

Land north of Chaucer Drive development

Work on the crossing now complete

Condition 19 Northfields West Wittering

Report awaited.

Birdham Road Travellers Site

The Crown Court hearing on Monday 2nd November went in the Council’s favour. This lays the ground for moving forward to make it clear that the Council will take all action including seeking imprisonment against persons carrying out unauthorised works done since the undertaking, give us some very significant leverage to get those more recent works cleared up, and sits well with the prosecutions also being undertaken and supports the position we are putting to the Court for the main injunction to get all other works removed from the site.

Gypsy & Travelling Showpeople Site Allocation Development Plan Document (DPD)

In the light of the reissue of the Planning Policy for Traveller Sites the DPD will be delayed until the impact of the revised Policy has been assessed.

Peninsula Forum

The next meeting, on December 7th will include a presentation on the work the Manhood Peninsula Partnership undertakes on behalf of the Peninsula communities.

Community Warden

The Cabinet recommended to Council that the service should continue for a further 3 years from April 2016. Council will vote on the recommendation at the December meeting.

Car Parking Charges

The proposed changes will be presented at Council on 15th December.

Council Tax Reduction Scheme

The Cabinet recommended to Council that the scheme will remain unchanged for the next financial year.

Electric Vehicles

Cabinet approved in principle the purchase of electric vans and cars where it is supported by a business case. With the Government Grant they are slightly less costly to purchase than a diesel equivalent. The Cabinet also supported a bid to the Office of Low Emission Vehicles to enable charging points to be installed at selected CDC car parks.

Surface Water Management Plan

The Plan has identified areas of concern on the Peninsula.

Emergency Planning

Updates from both West and East Wittering Parish Councils still outstanding.
Annex B
Birdham Parish Council

Financial Statement as at 19th October 2015
£
Bank Accounts as at 31st March 2015 36732.62
Receipts to date 179946.37
Expenditure to date 34709.43
Balance 181969.56
Represented by;
Current Account (Barclays Community A/c) 28929.59
Deposit Account (Barclays Premium Business A/c) 146229.16
National Savings 6810.81
Total 181969.56
Less
Reserve @ 50% of Precept 21063.13
Loan Reserve for half year 8591.04
Outstanding Cheque/s -
Total 29654.17

Ringfenced Funds
Op Watershed 133950.41
New Homes Bonus 2108.40
Available Funds Total 16256.58

Signed

Clerk to the Council
19th October 2015

Payments to be considered

B Geary (Litter Picking) 70.00
Clerks Expenses (Laptop/Telephone/stationary etc.) 391.56
A Dover (Grass & Bus Stops) 80.00
PKF Littlejohn LLP (External Audit) 396.00
M H Kennedy & Son (Grass Mowing) 668.16
SSALC (Chairs Networking Day) 72.00
SSE ( Street Lighting) 202.66
CPRE (Subscription) 36.00
Came & Company (Insurance) 1428.98
Rather Good Productions Ltd (Web Site) 144.00
Mrs J Finch (newsletter Printing) 131.00
Total 3620.36
Annex C

BIRDHAM PARISH COUNCIL
Budget for 2015/16 as at 18th October 2015
Budget Spent Available VAT
General Administration Clerks Salary 1 7,685.90 4,520.44 3,165.46
Home Office Allowance 2 555.00 323.75 231.25
Clerks Expenses 3 600.00 744.47 - 144.47 94.26
Audit Fees 4 480.00 465.00 15.00 66.00
Insurance 5 1,375.00 1,428.98 - 53.98
Loan Repayment 6 17,182.08 8,591.04 8,591.04
Village Hall 7 4,765.00 4,429.51 335.49 885.88
Chairmans Discretionary Fund 8 25.00 25.00
Cllr Training 9 300.00 110.00 190.00 22.00
Cllr Travel 10 50.00 50.00
Subs & Memberships 11 625.00 558.16 66.84
Charitable Contribution S,137 12
Election Contingency 13 325.00 325.00
Publications 14 50.00 17.00 33.00
Parish Newsletter 15 450.00 131.00 319.00
34,467.98 21,319.35 13,148.63 1,068.14
Land Maintenance Grass Cutting 16 2,250.00 1,667.60 582.40 333.52
Hedges & Ditches 17 765.00 765.00
Playing Field & Play Area 18 1,000.00 627.00 373.00 125.40
Churchyard Maint Grant 19 325.00 325.00
Village Green & Pond Maint 20 3,000.00 420.00 2,580.00
Litter Collection 21 840.00 420.00 420.00
8,180.00 3,134.60 5,045.40 458.92
Street Lighting Street Lighting 22 1,280.06 593.13 686.93 29.65
Repairs & Maint 23 1,080.56 821.29 259.27 163.93
2,360.62 1,414.42 946.20 193.58
General Bus Shelter Repairs 24 125.00 125.00
Bus Shelters Clearance 25 125.00 288.00 - 163.00
Notice Boards - Repairs 26 50.00 50.00
Bins - Litter & Dog 27 600.00 488.80 111.20 97.77
900.00 776.80 123.20 97.77
Capital Expenditure Revamp Website 28 150.00 120.00 30.00 24.00
Fencing of Adams Bequest 29 8,000.00 8,000.00
Neighbourhood Plan 30 2,878.03 - 2,878.03
Playing Field Ext Costs 31 658.00 - 658.00 120.00
8,150.00 3,656.03 4,493.97 144.00

TOTAL EXPENDITURE 54,058.60 30,301.20 23,757.40 1,962.41
Annex d

BIRDHAM DRAINAGE UPDATE – 19.10.15

WALWYN CULVERT
Work is well under way on the installation of the new culvert and should be completed this week. Some water is already flowing through the culvert but the real test will be when we have some heavy rainfall. There were some issues with the boundary line, which were eventually resolved but a fence is being erected as part of the project to ensure there are no disputes in the future. It now remains for the WSCC Drainage Engineer to sign off the project and for the Councillors to approve and sign the legal document setting out the conditions by which the Parish Council will undertake responsibility for the culvert. The draft agreement, which had been submitted by Mr Langmead’s solicitors, had been subject to a few amendments and this was previously circulated to all Councillors. It was agreed that the Clerk should consult with an independent solicitor for their opinion and any further amendments, before forwarding it to Mr Langmead to process to the final stage. The Clerk outlined the costs involved to pay for the project and it was agreed that he should have the authority to pay these from the funds held from the Operation Watershed grant, once the legal agreement was finalised and works signed off, without further reference to the Councillors.

BIRDHAM POOL CAUSEWAY
There have been no further developments since the last report. Further improvements are awaited to increase the flow between the pond and the pool by the marina owners. Paul Cann of Arun DC is monitoring the situation.

BELL LANE/PIPERS MEAD
As reported previously, WSCC have issued a Works Order to clear the ditch on the corner of Bell Lane and the B2179 along to Pipers Mead, though a date for this is still awaited. The ditches around Pipers Mead also need clearing but as there appears to be some reluctance by the Residents Association to do this, it has been arranged that WSCC will write to the Chairman to request some action.

WESTLANDS LANE & KINGFISHER POND
The gullies in Westlands Lane have now been plotted and a Works order has been issued to clear these. This will probably involve jetting the culverts too. There is the question of clearing Kingfisher Pond, which it is hoped can be done with monies left over from the grant for the Walwyn Culvert project, and also the clearing the Triangle Pond, which is owned by Birdham Church Field Co culverts. They had not taken any action on this and it was agreed that Clive Barrington would contact the Chairman again and failing any positive response would pass the matter to WSCC, with a view to enforcement. These projects need to be pursued as these holding ponds would help to alleviate pressure on the Village Pond, which will probably be subject to an increased flow with all the improvements that are being made upstream.

OTHER WORKS
A list of some 15 further items which require their attention has been sent to the WSCC Routine Maintenance technician. This mainly involves checking gullies and culverts. It is hoped to meet with him within the next couple of weeks to discuss some action on these.

PROPOSAL FOR FUTURE MAINTENANCE
Following the publication of the SWMP report, commissioned by WSCC for the Manhood, the BEFPG met last week and discussed how to respond to this. Though it’s a very detailed report on all the issues with several recommendations, it doesn’t specify how these should be implemented. The main concern is for how the watercourses will be maintained, particularly after a considerable amount of public money has been spent on improvements, to save facing the same problem in 5-10 years’ time.
Ditch maintenance is a particular problem. Whilst some Riparian Owners carry out their responsibilities, others do not. We therefore need a uniform approach so ditches are kept clear along their length. It has been agreed that the Group will prepare a proposal to discuss with the authorities as to how to take this forward. This will be discussed with the Chairman of the Parish Council as regards to plans for Birdham.

Agenda for the Parish Council Meeting to be held on Monday the 16th November 2015

Birdham Parish Council
28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ
Tel : 01243 790402
Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk

Clerk to the Council : David J Siggs
MEETING OF THE PARISH COUNCIL
Members are hereby summoned to attend the Meeting of Birdham Parish Council to be held at 7pm on Monday the 16th November 2015 in the Main Hall at Birdham Village Hall, Birdham.

David J Siggs - Clerk to the Council
AGENDA
1. Presentation by Mr N Bennett – Senior Litigation Solicitor CDC.
2. Public Question Time: (In accordance with Standing Orders 1d – 1l)
3. Declaration of interests.
a) To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers.
b) To consider any Dispensation Requests received by the Clerk not previously considered.
4. Approve and sign the minutes of the meeting held on 19th October 2015.
5. Clerks Report including:
i) WSCC Reports, highways matters and correspondence
ii) CDC Reports including correspondence
iii) To receive reports from Division Members of WSCC and Ward Members of CDC as appropriate.
iv) Other related matters
6. Finance and corporate:
i) To receive and approve a financial report.
7. Correspondence - Not previously circulated to be noted.
8. Reports
i) Play area and playing field
ii) Village Green and pond
iii) Condition of Village Drain/Ditch Network – To include an update on current work.
iv) Police & Neighbourhood Watch
v) Communication Working Group
vi) Other
9. Reports of meetings attended by Councillors
10. Planning matters including applications and CDC delegated decisions.
i) Planning Applications to be decided.
BI/15/03437/DOM - Mr M.J. Rees Farne House Court Barn Road Birdham Chichester
Alterations and enlargement of existing garage to form a double garage and log store.

BI/15/03555/TPA - Mrs Grimsdale 31 Walwyn Close Birdham Chichester West Sussex
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to BI/97/00037/TPO.

BI/15/03512/DOM - Mr R Beale Apple Tree Cottage Cherry Lane Birdham
Rear single storey extension and rear dormer projection.

BI/15/03544/DOM - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations and extension.

BI/15/03609/LBC - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations & extension.

BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.

ii) Delegated Decisions to be noted.
BI/15/02632/FUL Mr & Mrs J Slatter Brightwater 14 Greenacres Birdham
Replacement dwelling. PERMIT

11. Items for inclusion on next agenda.
12. Date of Next Meeting 7pm on Monday 21st December 2015 in the Village Hall.

Filming of Parish Council meetings and use of social media:
During this meeting the public are allowed to record or film the meeting or to use social
media, providing it does not disrupt the meeting. You are encouraged to let officers
know in advance if you wish to record or film. Mobile devices should be switched to silent for
the duration of the meeting
THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS
OF THE COUNCIL AND ARE MOST WELCOME

Planning 4th November 2015

APPLICATIONS

BI/15/03512/DOM - Case Officer: - Paul Hunt - Other Dev - Householder Developments Mr R Beale Apple Tree Cottage Cherry Lane Birdham
Rear single storey extension and rear dormer projection.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NWIU9MER0VR00

BI/15/03544/DOM - Case Officer: - Rachel Ballam - Other Dev - Householder Developments Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations and extension.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NWO1J9ER0VR00

BI/15/03609/LBC - Case Officer: - Rachel Ballam - Other Dev - LBC's Alter/Extend Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations & extension.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NWZ9ECER0UU00

DELEGATED DECISIONS

BI/15/02632/FUL Mr & Mrs J Slatter Brightwater 14 Greenacres Birdham
Replacement dwelling. PERMIT
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NT9NHCEROY000