Planning Applications and Decisions 27th January 2016
APPLICATIONS
BI/15/03954/ELD - Mr Malcolm Rodgers Birdham Farm Birdham Road Birdham West Sussex
Storage of materials and parking of vehicles on land adjacent to the NE boundary of existing property.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NYH5MEERG2I00
DELEGATED DECISIONS
BI/15/03680/DOM Mr & Mrs David Segel Chaffinches Farm Main Road Birdham West Sussex PO20 7BY
Single storey rear extension, porch over rear door and internal alterations. REFUSE
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NXA6AIERFQ400
BI/15/03681/LBC Mr & Mrs David Segel Chaffinches Farm Main Road Birdham West Sussex PO20 7BY
Single storey rear extension, porch over rear door and internal alterations. REFUSE
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NXA6AJERFQ500
Planning Applications and Decisions 21st January 2016
The following planning applications have been received, there are no delegated decisions. Responses, if any should be submitted by the 10th February 2016.
APPLICATIONS
BI/16/00004/DOM - Mrs Charlotte Sercombe Martins Lea Martins Lane Birdham West Sussex
First floor extension to front of property and conversion of part of the roof void with dormer windows.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O0DA9WERGIX00
BI/16/00020/DOM - Mr P Johnson Four Winds Cherry Lane Birdham Chichester
First floor rear extension with dormer.
O.S. Grid Ref. 482638/100099
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O0JB9PER0CV00
Agenda for the Parish Council Meeting to be held on the 18th January 2016
Birdham Parish Council
28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ
Tel : 01243 790402
Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk
Clerk to the Council : David J Siggs
MEETING OF THE PARISH COUNCIL
Members are hereby summoned to attend the Meeting of Birdham Parish Council to be held at 7pm on Monday the 18th January 2016 in the Main Hall at Birdham Village Hall, Birdham.
David J Siggs - Clerk to the Council
AGENDA
1. Public Question Time: (In accordance with Standing Orders 1d – 1l)
2. Declaration of interests.
a) To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers.
b) To consider any Dispensation Requests received by the Clerk not previously considered.
3. Approve and sign the minutes of the meeting held on 21st December 2015.
4. Clerks Report including:
i) WSCC Reports, highways matters and correspondence
ii) CDC Reports including correspondence
iii) To receive reports from Division Members of WSCC and Ward Members of CDC as appropriate.
iv) Other related matters
5. To receive an update on the Neighbourhood Plan.
6. Finance and Corporate:
i) To receive and approve a financial report.
ii) To consider and determine a response to the recent proposals of the CDC Task & Finish Group in relation to the New Homes Bonus (NHB).
iii) To consider and determine a response to the recent proposals by NALC to provide a Sector Led Body (SLB) for Audit.
iv) To consider the provision of a Beacon Lighting to celebrate the Queens 90th Birthday on the 21st April 2016.
7. Correspondence - Not previously circulated to be noted.
8. Reports
i) Play area and playing field
ii) Village Green and pond
iii) Condition of Village Drain/Ditch Network – To include an update on current work.
iv) Police & Neighbourhood Watch
v) Communication Working Group
vi) Community Resilience
vii) Other
9. Reports of meetings attended by Councillors
10. Planning matters including applications and CDC delegated decisions.
i) Planning Applications to be decided.
BI/15/03851/FUL - High Seats Ltd Unit 4 Premier Business Park Birdham Road
Change of use of existing marine retail/storage/light industrial unit to new designation retail unit incorporation new shopfront, entrance and side fire escape.
BI/15/04106/DOM - & Mrs Glyn & Deborah Smith & Nunn 10 Pescotts Close Birdham
Single storey extension, new porch structure, attic conversion with raised ridge height.
BI/15/02827/FUL Birdham Business Park Birdham Road Birdham West Sussex
Demolition of existing buildings and erection of light industrial building (B1) comprising two units with car parking.
BI/15/04114/FUL - Birdham Pool Ltd Birdham Pool Marina Birdham
Erection of a replacement crane in connection with the operation of the existing marina.
BI/15/04342/OBG - CALA Homes (South Home Counties) Ltd Tawny Nurseries Bell Lane Birdham
Variation of S106 agreement - to vary clause 1.3 proposed tenure requirement.
BI/15/04153/FUL - Building D, Chichester Marina, Birdham, Chichester, West Sussex, PO20 7EJ
Variation of condition 3b of permission BI/12/00475/FUL. To allow for the vacant unit to be occupied by a retail (A1) occupier.
ii) Delegated Decisions to be noted.
BI/15/02127/REM Mr Stuart Forrester Tawny Nurseries Bell Lane Birdham
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT. PERMIT
BI/15/03253/FUL Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham
Replacement houseboat. REFUSE
Mrs A Farwell 15 Longmeadow Gardens Birdham
Enlargement of entrance hall and erection of single storey rear extension. PERMIT
11. Items for inclusion on next agenda.
12. Date of Next Meeting 7pm on Monday 15th February 2016 in the Village Hall.
Filming of Parish Council meetings and use of social media:
During this meeting the public are allowed to record or film the meeting or to use social
media, providing it does not disrupt the meeting. You are encouraged to let the Clerk
know in advance if you wish to record or film. Mobile devices should be switched to silent for
the duration of the meeting
THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS
OF THE COUNCIL AND ARE MOST WELCOME
Minutes of the Parish Council Meeting held on the 21st December 2015
Birdham Parish Council
Minutes of the
Meeting of the Parish Council
held on Monday 21st December 2015
at 7pm in Birdham Village Hall
Present: Cllr Pocock (Chairman), Cllr Hamilton (Vice Chairman), Cllr Wells, Cllr Firmston, Cllr Brooks, Cllr Campbell, Cllr Bird, Cllr Barker and Cllr Churchill.
Apologies: PCSO Bainbridge.
In attendance: The Clerk, Cllr Montyn (WSCC) and 5 members of the public.
Absent: None
78-15 Public Question time in accordance with Standing Orders 1d -1l:
There were no questions from members of the public.
79-15 Declaration of Interests:
There were none.
80-15 Approve and sign the minutes of the 16th November 2015.
Minute 73-15iii) should read as follows:-
Mr Barrington said that he was to attend a meeting with Jane Reeve of the MHWG to discuss the possible contribution of manpower and funding reference the Kingfisher & Triangle Ponds in Westlands Lane. He had also spoken to the Birdham Church Field Ltd group in this connection.
Mr Barrington then said that there has been an order raised to remove the Walwyn Close pump. A Deed of Easement is in the process of being drawn up between the Parish Council and Mr Langmead. A further drawing will need to be drawn up to attach to the deed.
He had met with Mr Macknay, WSCC, concerning approximately 15 items that had yet to be completed. Contractor reporting is very slow and the Surface Water Management Plan has been subject to active planning and will be presented in due course.
A resident raised the question of responsibility for the maintenance of the fence that had been erected behind Walwyn Close. The answer is Mr S Langmead.
It was resolved that, subject to the amendments, to adopt the minutes of the 16th November 2015 as a true and accurate record of the meeting.
81-15 Clerks’ Report:
i) WSCC –
a) The Clerk said that he had received notification from the Boundaries Commission concerning a review of the West Sussex Division Boundaries and the number of Councillors serving each one. This would become clearer in the next few weeks and would be subject to a consultation period.
ii) CDC –
a) The Clerk said that he had now received from the Finance Department of CDC the final Council Tax setting for the year 2016/17. The figures were as previously stated in draft form.
b) The Clerk had received notification that Premier Business Park (High Seats Ltd) had submitted an appeal to the refusal of planning permission for a change of use.
iii) Reports from Members of WSCC/CDC –
a) Cllr Montyn (WSCC) said that he felt that the Boundaries Commission would change the numbers each Councillor represented in each division but not the numbers of Councillors.
b) Cllr Montyn went on to talk about the A27 improvements which were currently in the press. Highways England has been granted some £250m to carry out improvement works to the Chichester section of the A27. He will be attending a closed meeting at the end of January when more details may be known. Until then the web site Chichester Deserves Better is working on unknowns, speculation and rumour. He may well have more information for the January meeting of the Parish Council. In the meantime he had produced a sheet of FAQ’s which may be found at annex a. to these minutes.
c) He went to say that the Earnley Concourse Project had now been formally withdrawn. The Project had not been very well thought out.
d) Cllr Hamilton for the CDC said that it was likely the Boundary Commission would have an effect on the numbers of Councillors currently elected to the Council. Over recent years the CDC had considerably reduced its number of employees as a result a Task & Finish Group was setup to determine if with modern technology the numbers of Councillors could also be reduced. At its culmination the Task & Finish Group considered that the number of Councillors could be reduced from the current 48 to 35. The Boundaries Commission has looked at the proposals put forward, it is expected they will try to achieve a better proportion of electorate to Councillors and then consult with the Parish Councils.
iv) Other related matters – There were none.
82-15 To receive an update on the Neighbourhood Plan:-
The Clerk reported that he had just received an email informing him that the Decision Statement was in the process of being drafted and would be with the Parish Council in the next few days prior to being submitted to the CDC Cabinet.
It was likely that the referendum would be held in May.
83-15 Finance and Corporate:
i) To receive and approve the financial report.
The Clerk presented the financial report up to and including the 18th December 2015 shown at Annex b. The current balances are as follows;
Balances held at Bank £ 178435.50
Designated Funds £ 29654.17
Ring Fenced Funds £ 137440.18
Available Funds £ 11341.15
Creditors £ 322.88
The Clerk offered to answer any questions that Councillors may have.
It was resolved to adopt the Financial Report.
ii) To Approve a Budget & Set A Precept for 2016/17:-
The Chairman introduced the item saying that a lot of hard work had gone into producing a budget that would meet the needs of the residents and Council whilst keeping any increase as low as possible.
A number of new elements had been added to the budget eg Community Resilience, Culvert Maintenance, Catchment Pond Improvement fund including the Triangle pond and potential bluebell wood in order to slow the flow of water and therefore reduce or eliminate flooding.
The Chairman said that in order to keep the Peninsula Forum going which was of benefit to the Parish an inclusion of £500.00 had been made.
He went on to propose that the Budget should be set at £45584.15 and after a grant of £671.20 from CDC a precept of £44912.95 which was a slight increase over the 2015/16 budget but, that more was being done. When put to the vote the Chairmans proposal was unanimously resolved.
84-15 Correspondence – Not previously circulated: -
There was none.
85-15 Reports:
i) Play Area and Playing Field. –
Cllr Wells as the Lead Councillor on the Playing field said that a contractor was due on site to give a quotation to develop a pond and a mound which was just one of the suggestions that had been made. More work was being undertaken to produce a strategy that could be put to the residents of the Parish during the Annual Parish Meeting in April.
ii) Village Green and Pond. – There was nothing to report at this stage.
iii) Condition of Village Ditch/Drain Network. – Mr Barrington reported that the Walwyn Close Project had now been completed and the pump has been removed from Church Lane. Deed still to be finalised and final account settled. Kevin Macknay has approved the works and the Landbuild account and also submitted a revised drawing of the works to the Parish Clerk. Once the legal fees have been established we will know what OW money we have left over for any other works.
WSCC Works. Still awaiting response from Kevin Macknay on the Action List prepared by Mr Barrington following a meeting with him on 6 November. This included a report on clearing works previously carried out so we can establish what still needs to be done. This should be a relatively simple task but clearly there is not the manpower in the Drainage Dept to do this.
Westlands Lane. Met with Jane Reeve, MWHG, & Chairman on 20th November to look at the ponds in Westlands. She said there might be some funds from the FLOW project but subsequently informed me this is unlikely in the short term but they might help with some manpower for clearance. She has also been in touch with Harbour Conservancy who have expressed an interest in helping but nothing more has been heard from them since. We do need co-operation from the farmer Tom Monnington for access and possible disposal of silt from ponds. Mr Barrington emailed him a couple of weeks ago and tried to phone him but no response to date.
Riparian Owners in Birdham. Chairman & Councillor Campbell did a tour around the village on 2nd December to review ditch works which need to be carried out, primarily by riparian owners. Chairman proposed that the Parish Council should notify the respective property owners of their responsibilities. Mr Barrington presented him with a list of properties and necessary works together with a draft letter for this purpose, which has yet to be progressed.
Ditch at top of Bell Lane – works still awaited. We have been notified that this should take place in January.
Pipers Mead. The Chairman of the Residents Association has been sent a letter from WSCC giving them 8 weeks’ notice to get the ditches cleared around the estate. Nothing appears to have been done and the due date for this is 7 January.
iv) Police and Neighbourhood Watch – There was nothing to report.
v) Communication Working Groups – There is to be a meeting early in the New Year to start to put together the next News Letter
vi) Community Resilience: - Cllr Firmston as the Lead Councillor for Community Resilience gave a very thorough and informative presentation on the progress of the Plan and called for members of the Council and other interested parties to meet with him in order that the plan could be progressed with the names of the vulnerable and methods of contacts plus their requirements and the assets that are available in the Parish should they be needed.
The Chairman thanked Cllr Firmston for his work in producing the draft plan and encouraged residents and others to come forward.
vii) Other – There was nothing to report.
86-15 Reports of meetings attended by Councillors; - There were none.
87-15 Planning matters including applications and CDC delegated decisions:
i) To Approve and sign the Planning Committee minutes of the 23rd November 2015.
It was resolved that to adopt the Planning Committee minutes of the 23rd November 2015 as a true and accurate record of the meeting.
ii) Planning Applications to be decided.
BI/15/03680/DOM - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations.
The Parish Council raised No Objection with this application.
BI/15/03681/LBC - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations
The Parish Council raised No Objection with this application.
BI/15/03253/FUL - Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham
Replacement houseboat.
The Parish Council raised No Objection with this application subject to the design meeting the Harbour Conservancy design criteria. The Council did raise question concerning the wording of the application as the original Fusil had not been berthed at the site for approximately two years.
BI/15/03808/DOM - Mr Peter Mckenzie Field Cottage Westlands Estate Birdham
Extensions, partial raised roof, loft conversion, garage conversion and recladding.
The Parish Council raised No Objection with this application but did raise a query concerning the ridge height.
BI/15/03947/FUL - Mr David Thompson Copper Beech Church Lane Birdham
Division of property to form two separate cottages.
The Parish Council raised No Objection with this application.
It was resolved to authorise the Clerk to notify the Councils decision to CDC Planning.
iii) Delegated Decisions to be noted.
BI/15/03178/PLD Mr & Mrs J Jennings 1 St James Close Birdham
Proposed rear extension. PERMIT
BI/15/03184/DOM Mr Hugh Jefferson Cotswold House 6 St James Close Birdham
Proposed single storey side/rear extension, first floor side extension, new garage, roof lights to north and south elevations. PERMIT
BI/15/03555/TPA Mrs Grimsdale 31 Walwyn Close Birdham
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to I/97/00037/TPO.PERMIT
BI/15/03195/DOM Mr & Mrs Kane And Iwa Pirie Navarre Lodge Westlands Lane Birdham
Proposed outbuilding. REFUSE
The delegated decisions were noted.
88-15 Items for inclusion on the next agenda:
The proposed A27 works
The proposed changes to the Audit System
The proposed changes to the New Homes Bonus
89-15 Date of Next Meeting:
18th January 2016 at 7pm in Birdham Village Hall
There being no further business to discuss the meeting was declared closed at 8.47pm
Signed ___________________________ Dated ____________________
Chairman
Annex a.
A27 Improvements
FAQs
A27 Chichester
Q1. What technical work is taking place on A27 Chichester?
A. Highways England is currently developing six possible options for A27 Chichester improvements. West Sussex County Council members were briefed on the options in June 2015. Technical work is currently taking place to assess the impacts of the options. This work will eventually inform the business case for the Government’s ‘preferred scheme’.
Q2. Why is Highways England conducting pre-consultation engagement with local stakeholders?
A. These discussions are taking place to ensure local stakeholders contribute to the evidence base which will be used to assess the impacts of the options. These discussions are covering a range of environmental, social and economic issues.
Q3. Why are these pre-consultation discussions confidential?
A. At least some of the options will require third party land which could lead to claims of property blight. It is necessary to hold pre-consultation discussions in confidence to ensure that information about the options is released to the public in a planned and managed way to avoid causing unnecessary public concern or prolonging uncertainty for landowners.
Q4. When will the public consultation start?
A. The public consultation is planned for spring 2016. The Cabinet Member has recently written to Highways England requesting that details of the public consultation are published as soon as practically possible. The consultation is believed to be due to start in March 2016.
Q5. Why has the consultation been delayed?
A. Technical work has taken longer than originally planned which has delayed the start of the consultation. It has been necessary to undertake this work to ensure that Highways England is able to respond to as many questions as possible during the consultation.
Q6. Is the County Council involved in preparing for the consultation?
A. Arrangements for the consultation are being made by Highways England. The County Council is preparing for the consultation by helping to ensure that the consultation will be publicised by the County Council.
Q7. What is the County Council's view on the options?
A. The County Council will consider the options and the outcomes of technical work during the consultation before a formal consultation response is prepared. It is envisaged that this will be a key decision likely to be taken in April 2016.
Q8. Which stakeholders have been involved?
A. The County Council has not seen the list of stakeholders who have been involved to date, although it is aware that various discussions have taken place.
Q9. Why has Chichester City Council not been briefed on the options?
A. WSCC has been made aware that Chichester City Council has not yet been briefed on the options and understands that Highways England is seeking to brief the City Council soon. (This has now taken place)
Q10. What is Highways England planning for the consultation?
A. Highways England is currently developing its consultation plan. The consultation will be widely publicised to residents and businesses and is likely to include public events in a range of locations alongside all consultation materials being made available online.
Q11. When will a ‘preferred scheme’ be announced?
A. The Secretary of State will announce the preferred scheme following public consultation on the options and consideration of the public feedback. This is currently scheduled for summer 2016.
Q12. How much funding is available for the scheme?
A. The Government has indicated in its Roads Investment Strategy that the central Government contribution to the scheme will be between £100-£250m. The local authorities have agreed to contribute £10m (from WSCC) and £10m (from CDC through developer contributions).
Q13. When will the scheme be delivered?
A. The Government has indicated that the scheme will be delivered in late Road Period 1 (2015-20). The timing of construction will depend on nature of the preferred scheme and will only be confirmed once a preferred scheme has been selected.
A27 Arundel, Worthing & Lancing
Q14. What work is currently taking place on major schemes?
A. Highways England is currently undertaking technical work including construction of a new traffic model to assess the highway impacts of the options. Traffic and environmental surveys have been undertaken which will help to inform the business cases once preferred schemes are selected.
Q15. What is the Government’s commitment to the scheme?
A. The Government has included a commitment in its first Roads Investment Strategy to deliver major improvements to the A27 also at Arundel, Worthing and Lancing. Following the recent spending review, the Government has committed to fully funding the Roads Investment Strategy.
Q16. When will consultation on options take place?
A. Consultation on options is currently planned for spring 2017
Annex b.
Agenda Item 6i
Birdham Parish Council
Financial Statement as at 18th December 2015
£
Bank Accounts as at 31st March 2015 36732.62
Receipts to date 183454.35
Expenditure to date 41751.47
Balance 178435.50
Represented by;
Current Account (Barclays Community A/c) 15377.30
Deposit Account (Barclays Premium Business A/c) 156247.39
National Savings 6810.81
Total 178435.50
Less
Reserve @ 50% of Precept 21063.13
Loan Reserve for half year 8591.04
Outstanding Cheque/s -
Total 29654.17
Ringfenced Funds
Op Watershed 133950.41
NHB 3489.77
Available Funds Total 11341.15
Signed
Clerk to the Council
18th December 2015
Payments to be considered
B Geary (Litter Picking) 70.00
Clerks Expenses (Telephone etc.) 30.16
M H Kennedy & Son (Grass Mowing) 222.72
Total 322.88
Planning Applications and Decisions 6th January 2016
APPLICATIONS.
BI/15/02827/FUL Birdham Business Park Birdham Road Birdham West Sussex
Demolition of existing buildings and erection of light industrial building (B1) comprising two units with car parking.
https://publicaccess.chichester.gov.uk/online-applications/simpleSearchResults.do?action=firstPage
BI/15/04114/FUL - Case Officer: - Maria Tomlinson - Minor Dev - All Others Birdham Pool Ltd Birdham Pool Marina Birdham West Sussex PO20 7BG
Erection of a replacement crane in connection with the operation of the existing marina.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NZ8JKSERG9400
BI/15/04342/OBG - Case Officer: - Rhiannon Jones - Lge Scale Maj Dev - Dwellings CALA Homes (South Home Counties) Ltd Tawny Nurseries Bell Lane Birdham Chichester
Variation of S106 agreement - to vary clause 1.3 proposed tenure requirement.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O0FLBTER0UL00
DELEGATED DICISIONS
BI/15/03253/FUL Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham Chichester West Sussex PO20 7EJ
Replacement houseboat. REFUSE
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NVJ4SYEROY000
Mrs A Farwell 15 Longmeadow Gardens Birdham Chichester West Sussex PO20 7HP
Enlargement of entrance hall and erection of single storey rear extension. PERMIT
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NWU20NER0VR00