Planning Applications and Decisions 23rd December 2015
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Planning Applications and Decisions 23rd December 2015

APPLICATIONS

BI/15/03851/FUL - Case Officer: - Rhiannon Jones - Other Dev - Change of Use High Seats Ltd Unit 4 Premier Business Park Birdham Road Appledram
Change of use of existing marine retail/storage/light industrial unit to new designation retail unit incorporation new showfront, entrance and side fire escape.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NY26NOERFYH00

BI/15/04106/DOM - Case Officer: - Paul Hunt - Other Dev - Householder Developments Mr & Mrs Glyn & Deborah Smith & Nunn 10 Pescotts Close Birdham Chichester West Sussex
Single storey extension, new porch structure, attic conversion with raised ridge height.
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NZ5H2TER0UX00

DELEGATED DECISIONS

BI/15/02127/REM Mr Stuart Forrester Tawny Nurseries Bell Lane Birdham West Sussex PO20 7HY
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.
PERMIT
https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=NR46NPEROY000

Minutes of the Parish Council Meeting held on the 16th November 2015

Birdham Parish Council

Minutes of the
Meeting of the Parish Council
held on Monday 16th November 2015
at 7pm in Birdham Village Hall

Present: Cllr Pocock (Chairman), Cllr Hamilton (Vice Chairman), Cllr Wells, Cllr Firmston, Cllr Brooks, Cllr Bird, Cllr Barker and Cllr Churchill.

Apologies: Cllr Campbell, PCSO Bainbridge.

In attendance: The Clerk, Cllr Montyn (WSCC).Cllr Barrett (CDC), and 13 members of the public.

Absent: None
66-15 Presentation by Mr N Bennett – Senior Litigation Solicitor CDC
Mr Bennett was unable to attend the meeting in person. He had sent an email report which was read by Cllr Hamilton.
Please could you note my apologies and note the following advice to the Chairman. He is able to read this information out and make a note of the advice in the Parish minutes.
The legal position regarding the unlawful developments at Birdham Farm were now in the stage were very little could be said as much of the matter was deemed to be sub-judice until sentencing is achieved.
The following is deemed to be fit and fair to publish;
1) That the prosecution went to trial and that a man was found guilty of contempt of court. The matter is listed for sentencing by the circuit judge in December. The Court noted the high standard of evidence and commented positively about the planning officer’s evidence.
2) The Council has obtained full details of the current land ownership. Applications to amend the injunction to include all relevant persons have been prepared. This will mean that the trial in January 2016 will deal with all owners of the site at that time and the intention is again to require the land being restored to its original state.
3) The Council is in the process of preparing further prosecutions for breach of the temporary stop notices on the land against new land owners.

67-15 Public Question time in accordance with Standing Orders 1d -1l:
There were no questions from members of the public.

68-15 Declaration of Interests:
a) Cllr Pocock declared a personal interest in planning application BI/15/03512/DOM as the applicant is a neighbour.
b) Cllr Brooks declared a personal interest in planning application BI/15/03555/TPA as the applicant is a neighbour.

69-15 Approve and sign the minutes of the 19th October 2015.
The Clerk was asked to make the following amendments to the minutes before they could be signed off as accurate;
i) Cllr P Montyn (WSCC) was shown as apologised yet he had been present.
ii) Minute 63-15i) last sentence of BI/15/02827/FUL miss spelt ‘ground’.
iii) Date of next meeting should read 16th November 2015.

It was resolved that, once the amendments were carried out, to adopt the minutes of the 19th October 2015 as a true and accurate record of the meeting.

70-15 Clerks’ Report:
i) WSCC – There was nothing to report.
ii) CDC – There was nothing to report.
iii) Reports from Members of WSCC/CDC – Cllr Montyn reporting for WSCC said that Southern Water is to convene a meeting to discuss the problems associated with the foul water drainage. As yet there is no date set for the meeting.
Cllr Barrett reporting for CDC said that he would be a member of the Southern Water meeting.
He went on to say that an alternative site had been found for the youth club on Parish Council owned land. However, the youth club would remain on its present site until the new site was complete.
Work in Chaucer Drive was now complete.
The allocation of Gypsy Sites is now ‘on hold’ as new guidelines are due to for publication by the Government - (Settled Sites).
The Peninsula Forum is to be held on the 7th December, as yet the venue is unknown.
The Community Wardens – The CDC Cabinet have agreed to fund for a further 3 years.
The revised Car Parking charges have been approved.
The CDC will be purchasing electric vehicles to replace old diesel powered vehicles.
Cllr Hamilton reporting for CDC said that residents should be very careful at this time of the year when using the internet. A number of scams had been identified but one in particular – the Ocado Receipt Scam – was quite nasty.
The Christmas lights switch-on in Chichester would be on the 26th November.
iv) Other related matters – There were none.

71-15 Finance and Corporate:
i) To receive and approve the financial report.
The Clerk presented the financial report up to and including the 14th November 2015 (shown at Annex A). The current balances are as follows;

Balances held at Bank £ 36732.62
Designated Funds £ 29690.17
Ring Fenced Funds £133950.41
Available Funds £ 14026.48
Creditors £ 1320.08
The Clerk offered to answer any questions that Councillors may have.
It was resolved to adopt the Financial Report.

72-15 Correspondence – Not previously circulated:

73-15 Reports:
i) Play Area and Playing Field. – The Chairman asked Cllr Wells to respond to this item.
Cllr Wells said that a lot of work needed to be carried out and that the Council would make use of the money which had been allocated under the 2014 NHB. A designer had been contracted to help with general layouts etc. and we would be speaking to Sport England for both help and possible funding.
The School was in the process of being consulted as would all residents of the Village. So far ideas that had come forward included a BMX Track and a Multi-Use Games Area (MUGA).
A resident asked if allotments would be considered for the land that had been bequeathed to the Council. In addition to allotments it was also suggested that tennis courts might be an option. Both ideas would be considered as would any other ideas that came forward at a proposed workshop to be held in the New Year.
The Clerk said that the new hedge planting would take place just as soon as the sap had stopped rising in the plants but, in any case would be completed by Christmas.
ii) Village Green and Pond. – A resident asked why the War Memorial was not on the Village Green rather than the graveyard. The Clerk said that the War Memorials Trust are loath to sanction the removal and replacement of War Memorials without very good compelling reasons to do so.
iii) Condition of Village Ditch/Drain Network. – Mr Barrington said that he was to attend a meeting with Jane Reeve of the MHWG to discuss the possible contribution of manpower and funding reference the flow project. He had also spoken to the Birdham Church Field Ltd group who will also be attending in connection with the possible extension of the Village Pond.
Mr Barrington then said that there has been an order raised to remove the Walwyn Close pump. A Deed of Easement is in the process of being drawn up between the Parish Council and Mr Langmead. A further drawing will need to be drawn up to attach to the deed.
He had met with Mr McNay concerning approximately 15 items that had yet to be completed. Contractor reporting is very slow and the Surface Water Management Plan has been subject to active planning and will be presented in due course.
A resident raised the question of responsibility for the maintenance of the fence that had been erected behind Walwyn Close. The answer is Mr S Langmead.
A resident wished to re-iterate a vote of thanks to Mr Barrington who had worked hard to ensure that residents were not flooded as they had been in previous years. This was resolved unanimously.
iv) Police and Neighbourhood Watch – PCSO Bainbridge had given her apologies for the meeting.
v) Communication Working Groups – There was nothing to report from the Working Group but a resident asked if it was possible they might look at improving the WiFi. Cllr Barker who is also a Village Hall Trustee said that the Trust was looking into it already and would come back with their findings.
vi) Other – Cllr Firmston as the Lead Councillor for Community Resilience said that the Group would be looking at developing individual and household plans as well as a Community version. Dr Barton would be helping to produce the plan from the draft plan which needs updating.
Cllr Firmston said that he had received a copy of the Community Facilities Audit from the Clerk which he found very useful even though it was now out of date.
Currently the Group were in the process of identifying resources such as chain saw and heavy lifting equipment.

Cllr Brooks reporting for the Neighbourhood Plan Steering Group said that the Group had been told that the plan was declared sound and was likely to be debated at CDC Cabinet in either December of February with the referendum sometime after that.
74-15 Reports of meetings attended by Councillors; - There were none.
75-15 Planning matters including applications and CDC delegated decisions:
i) Planning Applications to be decided.
BI/15/03437/DOM - Mr M.J. Rees Farne House Court Barn Road Birdham Chichester
Alterations and enlargement of existing garage to form a double garage and log store.
The Parish Council raised No Objection to this application.

BI/15/03555/TPA - Mrs Grimsdale 31 Walwyn Close Birdham Chichester West Sussex
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to BI/97/00037/TPO.
The Parish Council raised no comment and deferred the decision to the CDC Tree Officer.

BI/15/03512/DOM - Mr R Beale Apple Tree Cottage Cherry Lane Birdham
Rear single storey extension and rear dormer projection.
The Parish Council raised No Objection to this application

BI/15/03544/DOM - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations and extension.
The Parish Council raised No Objection to this application

BI/15/03609/LBC - Mr and Mrs Wright Fir Trees Shipton Green Lane West Itchenor
Alterations & extension.
The Parish Council raised No Objection to this application

BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.
It was proposed by the Chairman and resolved that this application by its importance to the local community should be deferred and decided at a full Planning Meeting on the 23rd November 2015.

It was resolved to authorise the Clerk to notify the Councils decision to CDC Planning.

ii) Delegated Decisions to be noted.
BI/15/02632/FUL Mr & Mrs J Slatter Brightwater 14 Greenacres Birdham
Replacement dwelling. PERMIT

The delegated decisions were noted.

76-15 Items for inclusion on the next agenda:
The Budget
Community Resilience

77-15 Date of Next Meeting:
21st December 2015 at 7pm in Birdham Village Hall

There being no further business to discuss the meeting was declared closed at 8.10pm

Signed ___________________________ Dated ____________________
Chairman

Annex A
Agenda Item 6i
Birdham Parish Council

Financial Statement as at 14th November 2015
£
Bank Accounts as at 31st March 2015 36732.62
Receipts to date 179946.37
Expenditure to date 39011.93

Balance 177667.06

Represented by;
Current Account (Barclays Community A/c) 24627.09
Deposit Account (Barclays Premium Business A/c) 146229.16
National Savings 6810.81

Total 177667.06
Less
Reserve @ 50% of Precept 21063.13
Loan Reserve for half year 8591.04
Outstanding Cheque/s - 102376 36.00

Total 29690.17

Ringfenced Funds
Op Watershed 133950.41

Available Funds Total 14026.48

Signed

Clerk to the Council
14th November 2015

Payments to be considered

B Geary (Litter Picking) 70.00
Clerks Expenses (Telephone etc.) 22.36
A Dover (Grass & Bus Stops) 105.00
AMS Contracting Ltd (Ditches) 900.00
M H Kennedy & Son (Grass Mowing) 222.72

Total 1320.08

Agenda for the Birdham Parish Council Meeting to be held on the 21st December 2015

Birdham Parish Council
28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ
Tel : 01243 790402
Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk

Clerk to the Council : David J Siggs
MEETING OF THE PARISH COUNCIL
Members are hereby summoned to attend the Meeting of Birdham Parish Council to be held at 7pm on Monday the 21st December 2015 in the Main Hall at Birdham Village Hall, Birdham.

David J Siggs - Clerk to the Council
AGENDA
1. Public Question Time: (In accordance with Standing Orders 1d – 1l)
2. Declaration of interests.
a) To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers.
b) To consider any Dispensation Requests received by the Clerk not previously considered.
3. Approve and sign the minutes of the meeting held on 16th November 2015.
4. Clerks Report including:
i) WSCC Reports, highways matters and correspondence
ii) CDC Reports including correspondence
iii) To receive reports from Division Members of WSCC and Ward Members of CDC as appropriate.
iv) Other related matters
5. To receive an update on the Neighbourhood Plan.
6. Finance and Corporate:
i) To receive and approve a financial report.
ii) To approve a budget and set a precept for 2016/17
7. Correspondence - Not previously circulated to be noted.
8. Reports
i) Play area and playing field
ii) Village Green and pond
iii) Condition of Village Drain/Ditch Network – To include an update on current work.
iv) Police & Neighbourhood Watch
v) Communication Working Group
vi) Community Resilience
vii) Other
9. Reports of meetings attended by Councillors
10.Planning matters including applications and CDC delegated decisions.
i) To approve and sign the Planning Committee minutes of the 23rd November 2015
ii) Planning Applications to be decided.
BI/15/03680/DOM - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations.

BI/15/03681/LBC - Mr & Mrs David Segel Chaffinches Farm Main Road Birdham
Single storey rear extension, porch over rear door and internal alterations

BI/15/03253/FUL - Mrs Anna Wood Houseboat Fusil Chichester Marina Birdham
Replacement houseboat.

BI/15/03808/DOM - Mr Peter Mckenzie Field Cottage Westlands Estate Birdham
Extensions, partial raised roof, loft conversion, garage conversion and recladding.
BI/15/03947/FUL - Mr David Thompson Copper Beech Church Lane Birdham
Division of property to form two separate cottages.

iii) Delegated Decisions to be noted.
BI/15/03178/PLD Mr & Mrs J Jennings 1 St James Close Birdham
Proposed rear extension. PERMIT

BI/15/03184/DOM Mr Hugh Jefferson Cotswold House 6 St James Close Birdham
Proposed single storey side/rear extension, first floor side extension, new garage, roof lights to north and south elevations. PERMIT

BI/15/03555/TPA Mrs Grimsdale 31 Walwyn Close Birdham
Crown reduce by 2.5m (all round) on 1 no. Oak tree (T4) subject to I/97/00037/TPO.PERMIT

BI/15/03195/DOM Mr & Mrs Kane And Iwa Pirie Navarre Lodge Westlands Lane Birdham
Proposed outbuilding. REFUSE

11. Items for inclusion on next agenda.
12. Date of Next Meeting 7pm on Monday 18th January 2016 in the Village Hall.
Filming of Parish Council meetings and use of social media:
During this meeting the public are allowed to record or film the meeting or to use social
media, providing it does not disrupt the meeting. You are encouraged to let officers
know in advance if you wish to record or film. Mobile devices should be switched to silent for
the duration of the meeting
THE PUBLIC HAVE A RIGHT TO ATTEND ALL MEETINGS
OF THE COUNCIL AND ARE MOST WELCOME

Minutes of the Planning Meeting held on the 23rd November 2015

Birdham Parish Council

Minutes of the Planning Committee
held on Monday 23rd November 2015
at 7pm in Birdham Village Hall

Present: Cllr Pocock (Chairman of Council), Cllrs Hamilton, Brooks, Bird, Firmston, Campbell, Barker, Churchill and Wells

Apologies: The Clerk

In attendance: Applicants representatives from Cala Homes, Planning Consultancy Genesis & drainage consultants GTA Civils, and 10 residents.

P7-15 Declaration of interests
There were none.

P8-15 Correspondence directly related to planning – NOT previously circulated.
There were none.

P9-15 Planning.

Applications - to be decided.
BI/15/02127/REM - Tawny Nurseries , Bell Lane, Birdham,
Application for reserved matters including appearance, landscaping, layout and scale, relating to outline planning permission BI/12/04147/OUT.

The applicants representatives addressed the meeting, showing how they had modified the plans to take account of previous objection.

1. They confirmed the access road as approved.
2. Houses moved back from Bell Lane.
3. 1 Detached and 2 Semi-detached houses to front the road, rather than the large terrace of 5 houses, and give much more rural feel to streetscape.
4. Windows in lofts moved to back of houses.
5. Materials amended, with more timber boarding, flint and stock brick.
6. 40% Affordable housing to stay.

The representative from GTA Civils then explained the flood prevention strategy, which involves holding water on site, in aggregate filled, lined “tanks” under the roadway and releasing it at a controlled rate into an existing ditch. The system is designed to cope with a 100 year rainfall event, + 30%.
There was considerable disquiet expressed by both residents & councillors about the system’s capacity to cope, particularly as we seem to have had at least 4 100 year rainfall events in the last 5 years.
The position of the pond over the existing sewer was mentioned, and would be taken into account by the developers.
A request was made to ensure all construction site parking is confined within the site boundary was made.
A request was made that the developers adhere to all the conditions attached to the planning approval, and do not try to negotiate them away.
A further request to leave gaps in fences to accommodate hedgehogs was made.

A proposal of No Objection was accepted unanimously by the councillors, provided that the conditions of the appeal decision, particularly point 13 which relates to surface water drainage, are met.

Suggested Response.

Our initial objection to this application was related to the following matters:
1. Was the access road as approved?
2. The houses were too close to Bell Lane.
3. The block of 5 terraced houses along Bell Lane was unsuitable for a rural area.
4. Some houses were taller than those in the surrounding area. .
5. The materials as shown were unsuitable for a rural area, and not in keeping with the surroundings.

The developers have addressed all these issues to the satisfaction of the Parish Council, and we therefore have NO OBJECTION to the application.
However, there remains considerable local disquiet over the effect of the development on surface water flooding in the immediate area surrounding the site, both during construction, and after completion.
We request that particular is taken to meet all the conditions laid out by the Inspector in his decision, particularly Clause 13, which relates to surface water drainage, and Clause 11, the construction management plan

P10-15 Date of next meeting – TBA

There being no further business to discuss the meeting closed at 8.15pm

Signed ___________________________ Dated ____________________
Chairman