Home » Archives for December 2012

Planning Decisions received 19th December 2012

BI/12/03671/FUL D K Friesen & P K Friesen Land East Of Mile Cottage Birdham Road Birdham

Erection of 5no. houses with access road, children's play area and associated landscaping.



Planning Applications received 19th December 2012

BI/12/04411/FUL Mr S Greenwood Tate House  Main Road Birdham

Variation on condition no. 17 (Landscape Buffer) on planning application BI/07/03486/FUL.

O.S. Grid Ref. 481859/99520

To view the application use the following link;



BI/12/04625/DOM Mr And Mrs A Chamberlain 7 Redmoor Estate Main Road Birdham

New first floor to existing single storey rear extension.

O.S. Grid Ref. 482514/99946

To view the application use the following link;


Birdham Parish Council Newsletter December 2012

Birdham Parish Council newsletter December 2012

Planning Decisions received 12th December 2012

BI/12/01195/FUL Mr & Mrs A MacDonald The Thatched House Birdham Road

Alterations and extensions to dwelling; change of use; extensions and rebuilding of outbuildings to form 2 no. tourist units.




BI/12/03383/ADV Mr Andy Wright (Bellway Home Ltd) Longmeadow Main Road Birdham

Installation of 3 x double sided free standing signs, 2 x free standing signs and 4 flagpoles.



Planning Applications received 12th December 2012

BI/12/04484/FUL Mr David Standen Eastview Church Lane Birdham

Replacement dwelling and double garage.

O.S. Grid Ref. 482581/100191

To view the application use the following link;


Agenda for the Parish Council Meeting to be held on the 17th December 2012


Birdham Parish Council

28 Langdale Avenue, Chichester, West Sussex, PO19 8JQ

Tel : 01243 790402  Fax : 01243 784478

Email : clerk@birdhamparishcouncil.org.uk Website : www.birdham.org.uk

Clerk to the Council : David J Siggs





I hereby give you notice that a Meeting of Birdham Parish Council is to be held on Monday 17th December 2012 in the Main Hall at Birdham Village Hall at 7pm and all members of the Council are hereby summoned to attend (more…)

Minutes of the Planning Committee Meeting of the 29th November 2012

Birdham Parish Council


Minutes of the Planning Committee of Birdham Parish Council

 held on Thursday 29th November 2012

at 7pm in Birdham Village Hall


Present:                     Cllr Tilbury (Chairman), Cllr Barker, Cllr Grafham, Cllr Cobbold (Vice Chairman), Cllr Parks.

Ex-Officio:                 Cllr Finch (Chairman of Council)

 Apologies:                 There were none.

In attendance:           The Clerk, Cllr P Montyn (WSCC & CDC), Cllr R Marshall (CDC) and approximately 150 residents.

Prior to the commencement of the meeting Cllr Tilbury as Chairman of the Planning Committee explained how the system of planning and planning applications operated. He also laid down the basic ground rules and procedures for members of the public who wished to comment on the applications to be discussed. He said that he would allow members of the public to comment on the application prior to Councillors comments.

P8-12  Declarations of Interests:

            There were no declarations of interest

P9-12 Planning Applications:

 i)     Applications to be decided.

BI/12/04147/OUT  Tawny Nursery, Bell Lane, Birdham.

Resident’s comments.

Concern was raised at the apparent large applications nibbling away at the parish without thought to the overcrowding, the impact on the roads and the inability of the sewage system to cope with what we have already.

Considerable concern was raised about the flooding that took place in June with many families unable to spend Christmas in their own homes as a result. More housing invariably means more of a flooding risk.

Piling and the raising of the ground level may mean that the new homes might be protected but it would certainly not protect the lower lying homes.

The culverts that are currently in place would not cope with additional water run-off which would occur from a new development.

The numbers quoted would be front loading the housing requirement noted by CDC.

No flood risk assessments had been carried out therefore no development should take place until an FRA was in place and quoted from paragraph 100 of the NPPF.

The school is incapable of taking any more children.

Traffic considerations were laughable, when experience clearly showed that 2+ hour traffic jams were not uncommon.

Councillor Comments.

Cllr Parks – A lot has been said that we would all probably agree with concerning flooding and the traffic situation.

Cllr Finch – It was already extremely difficult to cross to the village hub. There is a known flooding issue in that area. The developers appear to be saying we have a field and we will get as many house as possible onto that field creating a crammed appearance. The developers claim they have created a village street when in reality in Birdham we have lanes not streets. The developers claim to have spoken to the community which is wholly inaccurate.

Cllr Barker – Nothing more to add to that which has already been said.

Cllr Cobbold – The flooding issue has been dealt with but have concerns on economic grounds and social cohesion neither of which appears to be have been taken into consideration. A development in that area would be bad for the village, children are not going to be able to walk to school unless traffic issue are dealt with. The village is a harbour village within the AONB.

Cllr Grafham – Nothing much more to add but could find nothing within the application of credit. There are flooding issues which the scale of the development in that area would not help.

Cllr Tilbury then read out a prepared statement which he felt covered the concerns of the residents and of the Parish Council.


This appears to be an Outline application to build up to thirty dwellings, including a new access road, parking and associated garaging, open space and a play area, including twelve affordable dwellings. Birdham Parish Council’s understanding of an outline application is that establishes whether the scale and nature of the proposed development would be acceptable before a detailed application is put forward seeking approval of reserved matters. Only after this latter approval of layout, access, scale and appearance can work start. This application appears to be a hybrid in that some parts of it provide more detail than we would normally expect at this stage. The Council wishes to make it clear that this present response is without prejudice to any subsequent full application and that it reserves the right to respond to any such application.

The site for the proposed development is on Bell Lane, Birdham. It lies outside the Chichester Harbour Area of Outstanding Natural Beauty and outside the Birdham Settlement Policy Area under the Local Plan 1999, the borders of which follow the southern and eastern boundaries of the telephone exchange site. This means that more than fifty per cent of the site is not contiguous with the SPA which contravenes criterion 1 of the Chichester District Council Statement on Housing – Facilitating Appropriate Development as revised up to 9th October 2012 (hereinafter FAD).

The character of this part of the village is transitional. The Parish Council’s strict defence of the SPA over the years has meant that the streetscape changes at this point from 1950s ribbon, residential development to small scale nurseries affording views across open land and making a clear distinction between the settlement of Birdham and the hamlet of Somerley (a conservation area). Birdham has thus remained a compact village. The effect of this development would be to change the shape of the village, worsen the ribbon development (especially with the building line advanced to the roadside on Bell Lane) and threaten coalescence with Somerley. This would contravene criteria 2 and 7 of the FAD.

The Yeakell and Gardner map of 1788 shows that the line of what is now Bell Lane was at that time further to the east. There is also the line of a presumed Roman road forty or so metres to the west. Investigation of these would be necessary under criterion 3 of the FAD.

We understand that the pre-application advice drew attention to the visual impact of this development at this location, where the small nurseries help to contain the village while conserving the open character of the landscape, which is a main attraction of the area. We agree with the views expressed by the Chichester Harbour Conservancy on the faulty Ecology Survey. The development would also lie within the Conservancy’s seven kilometre zone and the mitigation area set out by the District Council in its “Statement on the Disturbance of Birds in Chichester and Langstone Harbour”. The token space offered for dog-walking is not a serious alternative.

The Economic Assessment which accompanies this application is detailed but shows that it was prepared in Milton Keynes. Its main argument is that home owners will contribute to the local economy as much – or more – than the holiday makers staying in the caravans presently occupying the site. It cites the economic benefits of the development to sales of building materials and the use of architectural, legal and insurance services. This argument is rather undermined by the fact that the application’s transport assessment was prepared in London, the agricultural assessment in Hayward’s Heath, the ecological assessment in Tunbridge Wells, the economic assessment itself in Milton Keynes and the flooding assessment in Belper. Tourism is a major economic driver in this area and the statistics on the small percentage of camping and caravanning opportunities represented by this site ignore the qualitative impact on the very reason why people choose to spend their time here: to enjoy the open countryside where contained residential areas conserve and enhance that attractiveness. The statistics in the survey refer generally to “Chichester”. It is not clear whether this means Chichester City or Chichester District and this must cast doubts on their validity for Birdham. Other statistics for this part of the Peninsula show a high proportion of people not in economic activity and a continuing trend towards inward migration by people who have retired. This macro-economic analysis does not reflect the micro-economics of the village of Birdham as we know it or the aspirations for their community of its residents. As the Council said in its response to the Draft Core Strategy of the Local Plan in September 2011: the philosophy of building houses to aid economic competitiveness and development applies more to areas of economic deprivation away from the south-east of England.

The Transport Assessment is, as usual, based on what we regard as a flawed methodology in that it is too close-focussed on Bell Lane. Bell Lane carries traffic not only from Birdham but from Bracklesham and East Wittering, where large scale development has been proposed. A few hundred metres north of the Tawny Nursery site Bell Lane merges with traffic from West Wittering and West Itchenor. All of this traffic then uses a single road, the A 286, to access Chichester and the A27 trunk road. The applicant conducted a traffic count on Bell Lane alone from either the 11th to the 18th July or the 14th to the 20th July (the report is self-contradictory here). This was (fortuitously?) immediately before the holiday season and during a period when the temperatures were below the historic average. Nonetheless they showed two way movements of 7393 vehicles a day on Bell Lane alone. The hourly figures were remarkably even throughout the day. The claim is that there will be 11 to 14 traffic movements during peak hours from the 31 houses on the site and that the daily movement will be 123 plus those from the caravan site, and this will be imperceptible to existing road users. We continue to dismiss this argument as it takes no account of the cumulative strain on the road infrastructure of the area. And in this particular case the statistics do not show the near standstills for four to five hours on any sunny day in the holiday season and particularly at weekends on the A286 through Birdham. The figures shown for alternative transport fail to reveal that buses are trapped in these standstills (for example on July 24th this year, when two hour delays were experienced). Neither do they show the problems encountered by blue-light vehicles. The optimistic isochrones for cycling and walking are laughable to anyone who knows the dangers of any of the roads as they are at present. In terms of access to and from the site there is no mention that residents of any new development here, including schoolchildren, will have to cross the A286 with its 40mph speed limit in order to get to virtually all of the village amenities. For many years there have been calls for a controlled crossing on the A286.

The Flood Risk Report is very much a preliminary assessment, as it acknowledges, but is crucial to the whole principle of development on this site. The writer did not have the benefit of the information from the incidents in the summer of 2012. The development at Longmeadow on Birdham Straight about 800 metres from the application site, has shown the enormous problems of surface water drainage in this area. The Flood Risk 1 status accorded by the Environment Agency, although seductive to developers, is entirely irrelevant here since it only signifies low probability of river or sea flooding. The Environment Agency has now publicly acknowledged the problems of surface water flooding in West Sussex. West Sussex County Council has recently been made the lead authority on drainage and is trying to work out its relationship with Chichester District Council. In the meantime, as the report says, “uncertainty reigns” surrounding the adoption of foul water sewers, “draft standards on the design and construction of surface water sewers have not been published”, the new approval and arrangement bodies for Sustainable Drainage Systems  have not yet come into force and may be phased in. The applicant’s advisers can only state the options and give no conclusions. They do say “Management of surface water run-off (pluvial flood risk) is a significant design item for the site and is considered the most significant residual risk”. This would certainly not pass a full application and creates sufficient uncertainty to merit refusal of any outline permission. Soakaways will not work in this geology; discharge into the public sewer network is not possible. All that is left is disposal into an off-site watercourse. The Birdham ditch network is notoriously ill-maintained and subject to dispute over ownership. For example, the ditch on the north side of the site (Pinks Lane) is disclaimed by everyone. The ditch 95 metres to the east, to which it is suggested that the run off might go, is part of the main line of flow from the west end of Alandale Road via culverts under the agricultural land south of Birdham Straight, Whitestone Farm and Briery Cottage to the rear of Carthgena Farm and thence to the Earnley Rife - for which the Environment Agency is responsible. The capacity of this system and its feeder systems to carry the extra load has been cruelly exposed this year and a number of people in Bell Lane have been flooded out of their houses, some of which are still uninhabitable. Studies by West Sussex, the National Flood Forum and others are still being undertaken but their modelling has already demonstrated the points above. The geology of the area is of extremely low permeability and the groundwater levels are high, particularly, but not exclusively, in wet winters. The suggestion is for a balancing pond with a 30% margin for climate change and a 4l/s run off. Without a protracted and radical approach to the entire drainage infrastructure in this area, people who have been made homeless ad have had to find thousands of pounds for repairs will not be convinced.

We would also recommend a closer analysis of the sewage disposal problems on Bell Lane. Since the Pipers Mead development was built in the 1990s there have been repeated problems for houses on Bell Lane because the Pipers Mead houses are on ground which has been raised. The plan to raise the ground levels at Tawny Nursery could exacerbate these problems and/or create new ones. Sewage from Birdham goes to the Sidlesham WWTW which is already, we understand, at capacity.

In conclusion we wish to state again that there are many other matters on which we would wish to comment: design, landscaping, mix of housing, and allocation of affordable housing are some of these. We have assumed that these may be reserved matters for an FUL application. Meanwhile, because we feel that this outline application is unacceptable for reasons of scale, siting, economic harm, traffic, access and flood risk, and because, in our opinion, this application does not satisfy criteria 1, 2, 6, 7, 8 10, 12, 13, 15, 17 and 18 of the FAD Statement, Birdham Parish Council OBJECTS to this application.

The statement and its comments formed the proposal to the Council which was voted upon with the result that Birdham Parish Council resolved to object to the application.

 BI/12/4179/FUL Land at Tawny Nurseries, Bell Lane Birdham

 This is an application to demolish a greenhouse and to provide visitor car parking and a turning area to compensate for the loss of parking on the other side of the access road. It is evidently connected with application BI/12/04147/OUT.

The Council has some concerns about run off from the scalpings to be used to surface the car park and would also like it to be a condition that the former car park be returned to green field land, without prejudice to the planning application under consideration for that land.

On the assumption that these comments will be given attention the Council has NO OBJECTION to this application.

It was resolved to raise no objection to this application.

BI/12/04141/OUT  Land at Church Lane, Birdham

Residents Comments.

There is nothing to suggest that the development should go ahead as it flies in the face of the FAD in terms of numbers.

Suggestions that the FAD would be ignored by developers and if their application was refused it would just go to appeal and probably be granted.

It was hoped that the photographs would be pointed out which quite clearly showed the narrowness of Church Lane.

The AONB is covered by legislation that is robust

46 houses in that area is a disgrace. Can previous applications and refusals be taken into consideration as it should not be possible to continue to refuse a smaller application and then grant a much larger one? A holding tank is only good until it is full!

Major concerns about flooding. Essentially the proposed site is a water meadow. If the area continues to flood what insurance cover will be available to owners. The site is currently grade 2 agricultural land.

How can the application be argued against when the Old Common Close application was agreed? (Not by Birdham Parish Council).

There are concerns about the affordable housing in terms of numbers and the availability to Birdham people and the length of time that the housing would be classified as ‘affordable’.

There were additional concerns about the proximity of the Salterns Way and a potential conflict with users and the development.

When would the application be heard and would residents be able to attend the decision making process?

Councillor Comments

Cllr Grafham said that everything that had been said about the Tawny application applied equally to this application. It also felt that it was totally out of keeping for this site and in this area.

Cllr Cobbold said that she had real concerns about the very real potential of flooding on this site which was in essence a water meadow. She went on to say that the developer had been much more professional in consulting with both the Council and the Village, however she felt that no development should take place on low lying ground and was therefore opposed to the application.

Cllr Barton said that everything that needed to be said had been, and that she had nothing further to add.

Cllr Finch said that whilst the site was in the ‘hub’ of the village it the development was not right for the village.

Cllr Parks said that the land was grade 2 agricultural land so how could it be considered as the right place for development.

Cllr Tilbury then read out a prepared statement which he felt covered the concerns of the residents and of the Parish Council.


 This appears to be an Outline application to build forty-six dwellings, with ancillary parking, landscaping and open space. Birdham Parish Council’s understanding of an outline application is that establishes whether the scale and nature of the proposed development would be acceptable before a detailed application is put forward seeking approval of reserved matters. Only after this latter approval of layout, access, scale and appearance can work start. This application appears to be a hybrid in that some parts of it provide more detail than we would normally expect at this stage but it refers to reserved matters too. The Council wishes to make it clear that this present response is without prejudice to any subsequent full application and that it reserves the right to respond to any such application.

Part of this site was the subject of a planning application twelve years ago (BI/00/0058/OUT) to which this Council objected and which was then refused by the Local Planning Authority. It was taken to appeal and the Inspector’s Report is APP/L3815/A/00/10500393. It referred to a single dwelling, not 46.The Inspector concluded the character of the west side of Church Lane was of “houses divided by wide gardens, paddocks and extensions of the open field which lies to the rear. Roadside hedges partially obstruct clear views of these open areas. Nonetheless, there is a clear sense of space between and to the rear of the buildings which gives this area a clearly distinct character which is transitional between the main body of the settlement and the open countryside.” The Inspector went on to say that development here would mean that “the gradual progression from settlement to countryside would be replaced by a blunter, more clear-cut boundary” and concluded that “it would only be in compelling circumstances that development which would cause such harm would be acceptable in the AONB.” The sustainability arguments in terms of proximity to the remainder of the settlement and facilities such as public transport were similarly dismissed as he did not consider “that these benefits in terms of sustainability would outweigh other disbenefits, such as the development of a greenfield site, and the harm to the character and appearance of the area”. We would contend that nothing has changed since that opinion.

Much play is made in the application with contemporary planning statements. Notwithstanding these comments, the proposed development would lie fully within the AONB and rural area and no justification has been put forward for developing this site over other sites in a less sensitive location (e.g. outside the AONB and further from  designated sites). The proposed housing development would create an intrusion into the countryside, within the AONB, which would be clearly visible from various public viewpoints and it would therefore fail to conserve and enhance the natural beauty of the landscape as required by national, regional and local planning policies. Whilst the National Planning Policy Framework advocates a presumption in favour of sustainable development, it does state (at paragraph 14, especially note 9) that this should apply unless specific policies in the framework, such as those relating to an Area of Outstanding Natural Beauty, indicate that development should be restricted. It also highlights at paragraph 115 the great weight that should be given to conserving landscape and scenic beauty in AONBs and that, along with National Parks and the Broads, AONBs have the highest status of protection in relation to landscape and scenic beauty. Ad paragraph 116 lays down strict criteria. No amount of artificial landscaping would be sufficient to overcome the inevitable harmful impacts of new development on the rural landscape of the AONB in this location. Criterion 2 of the FAD Interim Statement of Chichester District Council applies here.This is also Grade 2 agricultural land. This development would also set a precedent for further development in the AONB.

An estate of this size also poses problems of light pollution and noise in the AONB.

Birdham knows more about its drainage problems than any other local Parish. The geology here is brick earth on top of London clay, both of which are only very slowly permeable. Groundwater levels are high. This leads to problems of surface water flooding which have at long last been acknowledged by the Environment Agency. Natural attenuation is afforded by open areas of, effectively, water meadows, where the water can drain and lie while it slowly permeates the surface. The Church Lane site is one of those areas. The Flood Risk Statement mentions that there was water lying on the surface at the time of the inspection. There have been very serious problems of flooding in Church Lane and Cherry Lane in 2012 with some dwelling being made uninhabitable. The drainage system, installed for agriculture, cannot take the loads imposed on it by residential development. The system proposed in the Statement is to collect water from around the site and then pipe it to the ditch in Church Lane adjacent to the Cricket Ground. This is in order to avoid the flood problems at the junction of Crooked Lane and Church Lane.  One survey of this area has highlighted the fact that the average fall in the landscape is 1 in 1000 or less and this promotes back flow. By-passing Crooked Lane will have the same back flow effect as already that which causes problems on the north and south sides of this site. If the egress from this site fills the ditch in Church Lane the water is just as likely to flow back to the Crooked Lane flood area as to do as it’s told and flow towards the Church. Similar problems would be experienced if the large bore egress pipe becomes full and the outlet valve does not operate because the ditch is full and the valve is under water – as would happen, judging from the amount of water lying on the surface of the site at the time of our visit. As has been shown on a neighbouring site, soakaways are an unsuitable method to use in this topography. And the use of the public sewage system is also impractical since there have been several occasions over the past ten years when the sewers in Church Lane have been overwhelmed by surface water, sewage has come up through the manholes and been spread around the neighbouring roads by traffic, and the sewage pump at the end of Court Barn Lane has failed, leaving residents with no sewage disposal for days at a time.

The Transport Planning Statement which accompanies the application is very thorough. It acknowledges that its survey of traffic movements was carried out in the school holidyas and  assumes a worst case increase of 50% in term time producing 1407 traffic movements between 7am and 7pm. To this would be added 309 from the proposed development. If we look further in the statement we find the flows on the A286, which show 13,120 traffic movements over the same time frame, described as “relatively high”. The reference to national modelling such as TRIC, RFC and PICADY have to be measured against the experience of the people who live here. The modelling and statistics do not show the near standstills for four to five hours on any sunny day in the holiday season and particularly at weekends on the A286 through Birdham or that buses are trapped in these standstills (for example on July 24th this year, when two hour delays were experienced). Neither do they show the problems encountered by blue-light vehicles. The Parishes on the Peninsula are unanimous in saying that until the problems of the road infrastructure are solved any additional traffic will only make an extremely bad situation worse. The methodology of these surveys rarely pays regard to the cumulative effect of development along the single road which serves the whole of the western side of the Peninsula; this one at least attempts to do so but actually proves the point that another 1407 movements from this development would be yet another straw for the camel’s back. The Highways Agency may say that the effect of this on the A27 would be negligible but for those of us who sit at Stockbridge for up to forty minutes every morning waiting to negotiate the A27 roundabout it is a reality – and a reality which will be made worse by further development on the west side of the Peninsula and hints that traffic may be encouraged to divert in future from the east side to join the A286 at Wophams Lane, Birdham.

The site is also close to the Salterns Way Path for walkers, cyclists and wheelchair users, from Chichester to West Wittering, and we have concerns that the increased traffic on Church Lane will cause conflicts between vehicles and those using the Path or accessing it from the bus stop at the junction of Church Lane and Main Road.

We are confused about the numbers of houses proposed for this development. On the one hand – and presumably in order to conform with criterion 17 of the Facilitating Appropriate Development statement of Chichester District Council – the developer proposed 25 homes, but was then advised that this would be an underuse of the site and encouraged to apply for 46. Criterion 17 of the FAD is quite clear that in settlements the size of Birdham up to about 25 is the recommendation. Not to use the site to its capacity would be profligate with a rare opportunity (criterion 10); but to do so will break the FAD wide open, create an horrendous precedent for the AONB and irredeemably change the character of the village. Criterion 17 of the FAD says that unimplemented permissions will be taken into account in deciding whether the scale is appropriate: in Birdham there are applications including this one) awaiting permission totalling 81 dwellings and 33 dwellings currently under construction, a total of 114 added to a village with 687 dwellings at present –  a 16.6% increase at one go. The social implications of this may place great strains on Birdham village as a coherent community and its educational and medical facilities. Criterion 18 may be breached here too, as CDC’s consultation on housing numbers in Birdham to 2029 gave a provisional figure (which we have contested) of 50 to 100 dwellings.

This site is of historic interest. Birdham’s history can be traced back to at least 683. A coin of the Emperor Constantine was found just to north of the site as well as a large quantity of roof tiles. A small assemblage of Roman pottery, thought to represent a cremation burial, was also found during the 2000 and 2002 surveys at the Walwyn Close as well as signs of early Bronze Age occupation. We would ask that a full archaeological survey be conducted.

The site lies within the one kilometre zone of the CDC “Statement on the Disturbance of Birds in Chichester and Langstone Harbour” and must be measured against criterion 15 of the FAD in this respect. The manicured SANG is not likely to be the experience that people used to using this field for exercise are looking for.

In conclusion we wish to state again that there are many other matters on which we would wish to comment: design, landscaping, mix of housing, and allocation of affordable housing are some of these. We have assumed that these may be reserved matters for an FUL application. Meanwhile, because we feel that this outline application is unacceptable for reasons of scale, siting, traffic, access and flood risk, and probably in breach of criteria 2, 6, 8, 13, 15, 17 and 18 of the Interim Statement,  Birdham Parish Council OBJECTS to this application.

 It was resolved to authorise the Clerk to inform DC Planning of the decisions made.

 P10-12            Decisions – To be noted.

 BI/12/02374/FUL Mr P Lansdale Lansdale Marine  Birdham Road

Construction of replacement outbuilding for use as classic car showroom with associated office and storage facility. PERMIT

BI/12/03507/DOM Mr & Mrs Kevin Hood The Barn Crooked Lane Birdham

Single storey rear extension. PERMIT

BI/12/03763/TPA Mr Robert Borthwick Rowan Nursery Bell Lane Birdham

Reduce east stem to below cavity and reduce west stem to corresponding length and trim to shape on 1 no. Oak tree within Group, G2 subject to BI/83/00023/TPO. PERMIT

 It was resolved to note the delegated decisions made by DC Planning

P11-12 Date of next meeting.

 To be advised

 There being no further business to discuss the meeting closed at 8.45pm

Signed ___________________________   Dated ____________________


Minutes of the Parish Council Meeting held on the 19th November 2012

Birdham Parish Council


Minutes of the Meeting of the Council

 held on Monday 19th November 2012

at 7pm in Birdham Village Hall


Present:                     Cllr Parks, Cllr Finch (Chairman), Cllr Tilbury, Cllr Grafham and Cllr Barker.

Apologies:                 Cllr Cobbold, Cllr Montyn (WSCC & CDC) and PCSO R Bainbridge

In attendance:           The Clerk, Cllr Marshall (CDC) and 26 members of the public.

86-12   Public Question Time in accordance with SO’s 1d -1l:

            A resident suggested that additional security against the incursion by travellers could be obtained by using height restriction barriers. The Chairman remarked that all areas of security were being examined to determine both the best and the most economic.

A resident asked what had been done about the overgrown hedges across the pavements creating problems to disabled users, and that blocked ditches were causing concern in the light of the recent flooding.

Cllr Tilbury said that the hedges and the ditches were the responsibility of the owners and little could be done by the Parish Council to enforce the action required.

A resident who lived in Cherry Lane said that the ditches had been cleared but had then had rubbish fly tipped into them.

A resident asked if there was a code of conduct that villagers should sign up to.

A resident said that the Old Common Close site did have a condition concerning an arrangement for contractor’s vehicles to be parked on site however, contractors were still parking in Walwyn Close causing disruption to residents and leaving large quantities of mud on the roads and paths. He went on to say that CDC Enforcement had been contacted who had then issued a seven day notice to the developer to implement the conditions reference contractor parking.

Cllr Tilbury said that although conditions were in place on the application to control contractor parking, he felt that whilst the contractors vehicles where properly taxed and insured very little could be done to stop them parking on the public highway. He also said that he had been in talks with the contractors – Belway – in an attempt to find a solution to the problem and had suggested the possibility of parking on the Birdham Parish Council owned land behind the Village Hall. So far nothing more had been heard from Belway on the subject.

A resident asked if there had been any movement on the flooding situation in Old Common Close. Apparently a new drainage plan had been submitted.

Cllr Tilbury said that he was aware of the new plan and had looked at it as best he could but he was not confident that it would meet the needs of the site. He said that he had spoken to officers at CDC who were not yet prepared to discharge condition 9 and who thought that Belway would come up with yet another scheme. He was aware that work was continuing and while this was not illegal if all conditions are not met and signed off it would make selling the properties at best difficult and at worst impossible. In the meantime decisions are awaited from CDC Planning officers on the outcome.

87-12               Declaration of Interests:

There were no declarations of interest.

88-12               Approve and sign the Minutes of the meeting held on the 15th October 2012:

It was resolved that the minutes of the 15th October 2012 be signed as a true and accurate record.

 89-12               Land Bequeathed to the council:

The Clerk reported that there was nothing further to report at this time.

 90-12               Clerks’ Report:

i)              WSCC – The Clerk reported on a new smart phone application – Love West Sussex – which was downloadable from the WSCC website. The application can be used by residents to report problems associated with roads directly from their ‘phones to the WSCC contractors thus speeding up response time to necessary repairs.

ii)             CDC – The Clerk reported that he had received the latest full version of the Electoral Register.

He had also received confirmation that the Parish Council could co-opt a new Councillor to fill the position left by the resignation of Mrs Leach.

iii)            Other related matters – The Clerk reported that he had received the confirmation of the Councils registration from the Information Commissioners Office.

iv)           Reports from Members of WSCC/CDC – There was nothing to report at this point.

91-12To receive and approve a financial report:

i)              The Clerk presented the financial statement for the 19th November which showed the following figures and offered to answer questions.

Balances held at Bank: £36343.78
Designated Funds: £27054.24
Available Funds: £  9269.52
Creditors: £    709.22


It was resolved to accept the financial report.

ii)             The Clerk reminded members that they had deferred a request for S137 grant funding from Lifecentre for further information. The required information had now been received and was deemed as a charity that was both worthwhile and could be supported.

It was resolved that a grant of £100.00 under S137 be awarded to the Charity Lifecentre.

iii)            A further request for grant funding had been received from the West Downs (NHW) Search Team, an organisation trained by the Sussex Police and who are used in the search for vulnerable persons, young and old as well as specific evidence search related tasks.

It was resolved that a grant of £50.00 under S137 be awarded to the West Downs (NHW) Search Team.

92-12   Neighbourhood Planning – Chairman to report.

The Chairman said that she was going to hand this subject to the Chairman of the Neighbourhood Plan Steering Group Mr Terry Claughton.

Mr Claughton said that the Neighbourhood Plan Open Day held on Saturday 17th November had been a resounding success. Over 150 households had attended and had the opportunity to ask questions about the ‘plan’ and what was involved.

He went on to say that everyone in the Parish is included and would have the opportunity to have their say in what was put into the ‘plan’. Currently the various teams were working on the responses they had received from the open day which would then form the basis of a questionnaire which would go out in the New Year. At first glance it seemed that the subject of flooding was the major concern.

Mr Claughton went on to raise the subject of funding to complete the ‘plan’- which had been estimated at approximately £10000.00 – and where this money would come from. He said that CDC had openly said that they would not be able to help in actual cash, although ‘in kind’ help may well be available and if so the steering group will make sure it is used.

Resourcing in terms of more people needed was highlighted as was the managing the expectations of the Parish.

He said that alignment to the emerging Local Plan was of paramount importance and the lack of alignment and audit trail seemed to be the major cause of some of the ‘front runners’ failing to get their ‘plans’ accepted.

Returning to the questionnaire Mr Claughton said that it was imperative that a better than good response was needed. In the meantime the Forums that had been formed were already making headway in gathering data and were starting to develop themes. There was a need to look outside of Birdham and work with other Parishes which would then put the ‘plan’ in a stronger position to be adopted.

Currently the number one priority is to produce a flood risk assessment and to open up a dialogue with CDC.

A question had been raised concerning the housing numbers and what new applications could be counted upon to meet the CDC housing numbers requirement.

Cllr Tilbury said that all applications granted since the 1st April 2011 count towards the housing numbers requirement as given by CDC.

93-12   Planning matters including applications and CDC delegated decisions:

            Prior to the debate taking place it was resolved that application BI/12/04147/OUT Tawny Nursery should be deferred to an open meeting to be held on the 29th November.

i)              Applications to be decided.

 BI/12/03383/ADV Longmeadow, Main Road Birdham

This is an application to erect advertising material in connection with the development at Longmeadow (Old Common Close). The site lies within the Birdham SPA but also within the Chichester Harbour Area of Outstanding Natural Beauty. As far as we are aware it is also an Area of Special Control of Advertisements.

In many areas of advertising there is deemed consent but special rules apply in Areas of Special Control of Advertisements and in the Area of Outstanding Natural Beauty. The application to erect two flagpoles (even though it appears to be retrospective) cannot be permitted as it is specifically banned under Class 7 of the code on advertising.

The smaller fascia signs appear to be of a size which may be allowed. Since no scale is given on the drawings it is not certain that they conform to the special rules on size of features of the design and height of the boards specified under Class 3 of the code.

Fascia board BH2, at 5.28m2, may be in breach of the code on size and distance from the highway. Two of these boards are in place at the moment.

We do not believe that the placing of the smaller fascia boards will be so distracting as to create hazard to people taking reasonable care when passing the site. The amount of information on the larger one may well be distracting.

The Council therefore OBJECTS to the flagpoles and the larger fascia board (BH2) but has NO OBJECTION to the smaller fascia boards (BH3).

BI/12/03507/DOM Middle Cottage, The Barn, Crooked Lane, Birdham

This is an application to build a rear extension to the middle cottage of three, converted from the former farmhouse on this site. The site lies within the Birdham SPA and the Chichester Harbour Area of Outstanding Natural Beauty. It is not a listed building.

The adjoining cottage to the north (Bartons) has a single storey extension although this is not clearly shown on the location plan and the block plan. There is also an extension to Middle Cottage. The proposed extension will project almost 1.5 metres beyond the present building line of the extensions to the two cottages.

This seems a modest proposal and has the agreement of the neighbour to the south who will be the only one affected by the extension beyond the present building line and there is no loss of amenity from windows.

The Council has NO OBJECTION to this application.

 BI/12/02769/DOM Saxons, Martins Lane, Birdham

 Further to our previous response to this application, after a further inspection of the property the Council wishes to register NO OBJECTION to this application to retain the sheds in the garden.

It was resolved to instruct the Clerk to forward the decisions of Birdham Parish Council to CDC Planning.

ii)             Delegated Decisions to be noted

BI/12/02739/FUL Mr And Mrs Oliver Moorings Westlands Estate Birdham

Replacement house, garage and associated landscaping.  Amendments to design approved under BI/12/01918/FUL. PERMIT

BI/12/02941/FUL Mr R Dale Broomfield Lock Lane Birdham

Demolition of two storey detached house with garage and erection of a five bedroom chalet style house with integral garage. PERMIT

BI/12/02826/COU Jones and Cam 1 Birdham Business Park Birdham Road Birdham

Change of use from use class B1 business to use class B2 general industrial. PERMIT

BI/12/02934/COU Bea Holdings Ltd 20 Birdham Business Park Birdham Road Birdham

Proposed use of land for the storage of dinghy's. PERMIT

BI/12/02921/ADV Mr Alex Shattock Birdham Service Station Main Road Birdham

Various advertisements in accordance with new Shell corporate branding. Revised scheme from BI/12/01902/ADV. PERMIT

BI/12/03593/TPA Mrs Carol Panteny Rowan Nursery Bell Lane Birdham

Crown reduce (height and width) back down to old wound points on 1 no. Oak tree (quoted as T2) within Group, G2 subject to BI/83/00023/TPO. PERMIT

BI/12/01931/DOM Mr Lee Stephenson Glen Iris Bell Lane Birdham

Two storey side and single storey side and second storey rear extension. PERMIT

BI/12/03080/DOM Mr J Ireland Dragonsfield Westlands Estate Birdham

Proposed two bay timber framed carport. PERMIT

             It was resolved to note the delegated decisions made by CDC Planning

94-12   Correspondence – Not previously circulated:

The Clerk reported that he received the following;

i)              A letter from 4Sight thanking the Council for its donation.

ii)             The latest copy of the CPRE Winter edition of Sussex Review

iii)            The latest copy of the CPRE Winter 2012 edition of Countryside Voice.

95-12 Reports:

i)      Play area and playing field – There was nothing to report.

ii)      Village Green and Pond – There was nothing to report.

iii)     Police and Neighbourhood Watch – In giving her apologies PCSO Bainbridge asked that her emailed report be read out which was done and for completeness is included as annex a to these minutes.

iv)     Communications/Parish Newsletter/Website – Cllr Finch said a meeting would be held soon to produce a newsletter which would go out prior to Christmas.

v)      Other – A resident asked if the Clerk was aware of the directional finger post being damaged at the junction of Crooked Lane and Westlands Lane. The Clerk responded that he had not been aware, but thought that if damage had been done then the repair would need to be funded by the Parish Council.

96-12   Reports from Councillors attending meetings:

Cllr Tilbury reported that he and members of the Council, including the Clerk, had met with Rydon Homes the developers of Tawny Nursery. He stressed the information given to Rydon Homes was factual and was what the Parish Council would examine once the application was submitted. He was disappointed that Rydon Homes had refused to adopt the advice of the Council in suggesting that an open meeting with the Parish be entered into, in the same way that Seawards had over the Church Lane site.

Cllr Tilbury then went on to report that WSCC had appeared on site and had pressure washed the culvert that ran from Church Lane to Cherry Lane after which the level of water reduced and then stopped. He then met with an Officer from CDC and walked across the Langmeads Field to try and find the problem without success. It was felt that the weir that had been built illegally in the school grounds may still be causing a problem and that they would investigate further.

Cllr Grafham said that he, Cllr Barker and two members of the Neighbourhood Plan Steering Group had attended a very interesting day at a Neighbourhood Plan Workshop Event. Together they had completed two exercises and had spoken with the Chairman of Ringmer Parish who are in the ‘vanguard’ of parishes undertaking a neighbourhood plan. All in all a very interesting and worthwhile day from which he felt they had all benefitted.

Cllr Finch said that she along with Cllrs Cobbold and Barton had attended meeting in East Wittering concerning the Community Wardens

Cllr Finch said that she had also attended the WSCC Community Action Plan Meeting which was putting forward plans and ideas which would better enable us to help ourselves. She had also attended a Community Resilience Meeting in Horsham and had attended the WSCC South CLC Meeting at which it was announced that the 20’s plenty lobby had been successful and would be implemented in Chichester.

97-12   Items for inclusion in the next meeting: 

The budget for 2013-2014

98-12   Dates of Next Meeting:


17th December 2012 at 7pm in Birdham Village Hall

There being no further business to discuss the meeting closed at 8.35pm

Signed ___________________________   Dated ____________________



 Annex A


Report by PCSO R Bainbridge as presented to the Parish Council Meeting of the 19th November 2012


Please accept my apologies for Monday's Birdham Parish Council Meeting.  It is unfortunate that once again I am on a rest day and unable to attend.


Many thanks for your reply regarding the request from Birdham youths to enter the football league.  It is understood that changing facilities would be required, which of course they don't have, and I have passed this message on.

We did not hold a joint Operation Fender with WSFB and CDC in the Manhood Peninsula this year which was an arrangement agreed last year.  Police patrols were conducted however and I am pleased to say no reports of anti-social behaviour were received or any other incidents of note relating to Halloween or Firework Night.


We have had several calls from residents in Walwyn Close regarding parking of builder's vehicles in their road, particularly on the corner of Walwyn Close and the A286.  On one occasion, we visited Bellway Homes to request vehicles were removed and consideration be afforded to this road.  There have been no parking offences.


Our main concern in Birdham at this time is that of burglary.  Several businesses and homes have been targetted, both night and day time and mainly off the A286 and towards Shipton Green.  Police patrols have been increased as a result.  Our web site, Community Messaging and other media facilities encourage residents to lock their property and improve their security where possible.  All suspicious activity should be reported immediately on 101 or 999 if necessary.  We are always available and happy to talk to residents and help with any issues or concerns.

Rose Bainbridge
Manhood NPT
Tel: 101   Ext 19516 Mobile: 07881754535